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Kitchener and Waterloo Community Foundation fonds.
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Kitchener and Waterloo Community Foundation fonds : accruals.

Accrual consists of textual, graphic, and other materials relating to the operations, activities, personnel and events of the Kitchener and Waterloo Community Foundation. Includes financial records, committee information, executive director files, board of directors' files and information, clippings, promotional material, publications, videocassette and sound records, electronic files and other ephemera. Most textual materials were loose when donated.

Kitchener and Waterloo Community Foundation

Kitchener and Waterloo Community Foundation fonds.

Fonds consists of material relating to the history and operation of the Kitchener and Waterloo Community Foundation from its founding in 1984 to the present. It includes correspondence, committee minutes and agendas, ephemera, financial statements, publications, reports, speeches, photographs, sound recordings and video recordings and electronic records.

Kitchener and Waterloo Community Foundation

Board of Directors : general.

Executive Director's (Jane Humphries) file relating to KWCF Board of Directors membership and meetings. Includes primarily form letter copies re confirmation of membership on the Board and some correspondence to the Foundation, lists of meeting dates, and memoranda.

Kitchener and Waterloo Community Foundation

Miscellaneous.

Contains material relating to the George Cluthé Foundation. Includes correspondence to George Cluthé, official tax receipt, request for donation, and records of cheques written.

Kitchener and Waterloo Community Foundation

Town hall meeting.

File consists of bound transcripts from speeches given at the 2004 town hall meeting. Includes speeches by Charles Ormston, Ken Murray, Rosemary Smith, David Graham, Doug Letson, and Susan Saunders Bellingham.

Kitchener and Waterloo Community Foundation

Miscellaneous.

Contains material relating to the George Cluthé Foundation. Includes correspondence to and from George Cluthé, official receipts from donations, financial statements, Revenue Canada “Registered charities public information return”, newspaper clippings, notice of designation as a charitable organization, balance sheets, investment balance updates, certificates of deposits into bank account, notes, definitions of charities, and a survey questionnaire from Revenue Canada.

Kitchener and Waterloo Community Foundation

Miscellaneous.

Contains material relating mainly to the George Cluthé Foundation. Includes

  • Proceedings of the Standing Committee on Regulations and Private Bills from the Legislative Assembly of Ontario regarding the “Kitchener-Waterloo Foundation Act”,
  • requests for donations,
  • portfolio summary,
  • Revenue Canada Customs and Excise booklet,
  • income tax “return of information” forms,
  • correspondence to and from George Cluthé,
  • carbon copies of name change documents for Beate Elisabeth Cluthé (née Guttman),
  • financial statements,
  • statement of investment income,
  • lists of donations made to various charities,
  • Bank of Nova Scotia bank book (with account number),
  • photocopied articles,
  • invoices,
  • Codicil to the Last Will and Testament of George Cluthé,
  • Department of National Revenue information circular on charitable organizations,
  • an agreement regarding the directors of the George Cluthé Foundation,
  • notification of registration with the Department of Revenue and Taxation,
  • official receipts for tax purposes,
  • brochures, and
  • void cheques.

Kitchener and Waterloo Community Foundation

Presentations.

File consists of transcripts of speeches from two presentations; one a presentation to Clarica Kitchener Agency, and one on the donation of the KWCF's materials to the University of Waterloo Archives.

Kitchener and Waterloo Community Foundation

George Cluthé Foundation to 1991 (1985-1991).

Contains material relating to the George Cluthé Foundation. Includes financial information and information concerning the disbursements of funds. Includes used cheque book with a record of cheques written, correspondence to the George Cluthé Foundation, current account cheques, statements of investment income, financial statements, Canada Treasury Bills statements, tax return papers, notes, official tax receipts, requests for donations, balance sheets, processed cheques, and bank account statements.

Kitchener and Waterloo Community Foundation

Executive Director's Files : Board of Directors

Series consists of the Executive Director's material relating to Board of Directors meetings and general Board information. Includes lists of Board and committee members, correspondence, agendas, minutes, memoranda, accounts, donation lists, and general records relating to the organization of non-profit boards of directors. The majority of records between 1988-1997 were distributed by Executive Director Jane Humphries.

Kitchener and Waterloo Community Foundation

Board of Directors.

File consist of one minute book of the Board of Directors of KWCF. Includes minutes and supporting documents including correspondence, publications, committee information, memorandum and financial documents.

Kitchener and Waterloo Community Foundation

George Cluthé Foundation, 1995.

Contains material relating to the George Cluthé Foundation. Includes a certificate of appreciation from the Alzheimer Assocation of Ontario, correspondence to the George Cluthé Foundation, processed cheques and records of cheques written by the Foundation, portfolio summaries, financial statements, invoices, balance sheets, official receipts, and bank account statements.

Kitchener and Waterloo Community Foundation

United Way.

File consists of materials related to United Way and to KWCF's financial support of the organization. Includes correspondence, information on the United Way, and legal documents including a lease and by-laws.

Kitchener and Waterloo Community Foundation

George Cluthé Foundation, 1985-1996.

Contains material relating to the George Cluthé Foundation. Includes official receipts, tax return information, correspondence to the Foundation, portfolio summaries, bank account statements, minutes of the annual meeting of the George Cluthé Foundation, processed cheques, and records of cheques written.

Kitchener and Waterloo Community Foundation

The George Cluthé Foundation : # 288581.

Contains material relating to the George Cluthé Foundation.

Includes notification of registration as a charitable organization, articles of incorporation, forms for the Corporations Information Act, photocopies of “Letters patent” incorporating the George Cluthé Foundation, copies of the Foundation’s seal, by-laws relating to the George Cluthé Foundation, Beate Cluthé resignation from position as director, list of directors with date elected and date retired up to 1991, register listing members of the organization, minutes of the directors meetings, direction from George Cluthé in event of his death, and name change papers for Beate Cluthé (née Guttman).

Kitchener and Waterloo Community Foundation

Town hall, 2002.

File consists of one materials relating to the planning and execution of the 2002 town hall. Includes a letter from Brice Balmer of House of Friendship to Rosemary Smith re. town hall forum, two draft programmes, an invitation, and an attendance list.

Kitchener and Waterloo Community Foundation

George Cluthé Files

Series consists of material relating to the management of the George Cluthé Foundation. The George Cluthé Foundation, currently a fund managed by KWCF, was founded Oct. 8, 1974 by George Joseph Cluthé. Includes records pertaining to the incorporation of the Foundation and its charitable status, the Foundation's seal, by-laws, lists of directors, lists of members, accounts, minutes, correspondence, donation requests, tax records, bank statements, and receipts.

Kitchener and Waterloo Community Foundation

Quarry communications.

File consists of materials relating to the KWCF's relationship with Quarry Integrated Communications. Includes correspondence, advertisement drafts, notes, and the February 1993 issue of Exchange magazine featuring an article on Quarry.

Kitchener and Waterloo Community Foundation

United Way : surveys.

Contains material relating to the Foundation's United Way fund. Includes quarterly investment reports, capital markets review and outlook, account summaries, and lists of United Way securities by maturity.

Kitchener and Waterloo Community Foundation

United Way correspondence (file 1 of 2).

Contains material relating to the Kitchener and Waterloo Community Foundation's United Way fund.

Includes correspondence to and from the Foundation, quarterly investment reports, annual Canada Trust statements, Investment Committee agenda and minutes, copy of the Foundation's investment policy, United Way reserve fund policy statement, memoranda, notes, guaranteed investment certificate application, auditor's report, lists of securities by maturity, signed copy of the United Way and Community Foundation Trust agreement for the investment and management of the United Way reserve funds, reserve fund proposals, and allocation reports.

Kitchener and Waterloo Community Foundation

Misc. documents.

File consists of miscellaneous documents created and accumulated by staff at KWCF. Includes correspondence, primarily with other community organizations; information on the engage campaign; letters of recommendation for broadcast license renewals; and others.

Kitchener and Waterloo Community Foundation

Investment Committee (file 1 of 2).

Contains material relating to the Investment Committee.

Includes agenda, minutes, photocopied articles, quarterly investment reports, correspondence to and from the Foundation, information on the St. Mary's Hospital Foundation investment policy, lists of the St. Mary's Hospital fund securities by maturity, notes, investment guidelines, investment policies and objectives, memoranda, investment fund summaries, information on the Toronto Community Foundation's investment policies, portfolio allocation information, investment report to the United Way, potential shopping lists of equities, daily bond market quotes, guaranteed investment certificate application, long term Canadas LT Securities (1920-1985) graph, and asset listings.

Kitchener and Waterloo Community Foundation

Freeport statements, 1992-1997.

Contains material relating to investment portfolios at Canada Trust for the Kitchener and Waterloo Community Foundation. Includes quarterly investment reports, quarterly statements, and the Foundation's Grand River Hospital Foundation and Freeport Health Centre Trust annual and quarterly statements.

Kitchener and Waterloo Community Foundation

New board member orientation binder.

File consists of one manual for new board members, divided by tabs into sections: 1. Board of Directors, 2. Role of Directors, 3. Committee Terms of Reference, 4. Act of Incorporation, 5. Planning. Also includes an annotated agenda for the new board member orientation meeting.

Kitchener and Waterloo Community Foundation

Estate files.

Contains material relating to the endowment of estates to the Kitchener and Waterloo Community Foundation. Includes correspondence, memoranda, annual statements of various estates, and Canada Trust Company copies of the Record of Trust and Estates for various clients.

Kitchener and Waterloo Community Foundation

Diversity.

File consists of information regarding diversity in both the KWCF workplace and the greater community. Includes an information package on diversity in the workplace, a meeting agenda, a profile of immigrants in Waterloo Region, and a diskette featuring a powerpoint presentation on diversity.

Kitchener and Waterloo Community Foundation

Promotion and Public Relations Committee.

Contains minutes of and supporting documents for meetings of the Promotion and Public Relations Committee. Includes a "Promotion plan outline," photocopied articles, advertisement for a London Foundation meeting, a list of major corporations, and a guest list for a luncheon.

Kitchener and Waterloo Community Foundation

Operating Committee.

Contains minutes of and supporting documents for meetings of the Operating Committee. Includes operating account statements, lists of prospective donors, lists of new funds and gifts with donor names and amounts given, lists of bequests and funds and memoranda.

Kitchener and Waterloo Community Foundation

Arts stabilization.

File consists of materials relating to arts stabilization in Waterloo as well as other cities in Canada. Includes correspondence, notes, plans from other communities, and minutes from a meeting of the Waterloo Regional Arts Council.

Kitchener and Waterloo Community Foundation

Affordable housing challenge results.

File consists of materials created by the City of Waterloo regarding affordable housing in the region. Includes the results of the affordable housing challenge, affordable housing task force appointments, terms of reference, an affordable housing challenge kit, and memoranda.

Kitchener and Waterloo Community Foundation

Financial Files

Series contains material relating to the management of Kitchener and Waterloo Community Foundation accounts pertaining to estates, Grand River Hospital, Freeport Hospital, St. Mary's Hospital, and United Way. The majority of investments and accounts were held at Canada Trust Company. Includes annual, quarterly and monthly account statements, correspondence, memoranda, investment reports, account summaries, agendas, minutes, policies, and reports.

Kitchener and Waterloo Community Foundation

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