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Kitchener and Waterloo Community Foundation
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Board of Directors manual.

File consists of one Board of Directors manual, maintained in a binder, subdivided by category. Includes memberships lists for the board of directors and past boards, as well as committees; local foundation and media contacts; minutes from board of director meetings; and company information including the act of incorporation, by-laws and the strategic plan.

Kitchener and Waterloo Community Foundation

Board of Directors : Minute Books

Series consists of Board of Directors minute books from 2000-2004. Includes minutes and supporting documents including correspondence, publications, committee information, government acts, memorandum, and financial information.

Kitchener and Waterloo Community Foundation

Town hall, 2002.

File consists of one materials relating to the planning and execution of the 2002 town hall. Includes a letter from Brice Balmer of House of Friendship to Rosemary Smith re. town hall forum, two draft programmes, an invitation, and an attendance list.

Kitchener and Waterloo Community Foundation

United Way.

File consists of materials related to United Way and to KWCF's financial support of the organization. Includes correspondence, information on the United Way, and legal documents including a lease and by-laws.

Kitchener and Waterloo Community Foundation

Town hall meeting.

File consists of bound transcripts from speeches given at the 2004 town hall meeting. Includes speeches by Charles Ormston, Ken Murray, Rosemary Smith, David Graham, Doug Letson, and Susan Saunders Bellingham.

Kitchener and Waterloo Community Foundation

Kitchener and Waterloo Community Foundation fonds.

Fonds consists of material relating to the history and operation of the Kitchener and Waterloo Community Foundation from its founding in 1984 to the present. It includes correspondence, committee minutes and agendas, ephemera, financial statements, publications, reports, speeches, photographs, sound recordings and video recordings and electronic records.

Kitchener and Waterloo Community Foundation

[Board of Directors manual, 1997].

Manual in a tabbed format with sections:

  1. KWCF Info, including a list of Board of Directors meetings for 1997, President's letter 1977, and a copy of the 1996 "Fall Update";
  2. Board role (organization chart);
  3. Plans/Policies;
  4. Act and Bylaws;
  5. Goals and Objectives;
  6. Asset Development;
  7. Communications;
  8. Grants;
  9. Investment;
  10. Board minutes (May 7, 1997 only);
  11. Board and Committees;
  12. Community Foundations.

Includes lists of committee members, minutes of some committees, investment information, plans and policies, Act of Incorporation, "By-law no. 4," goals and objectives, communication plan, minutes, information on grants and the grant application process.

Kitchener and Waterloo Community Foundation

Board of Directors.

Contains minutes of and supporting documents for meetings of the Board of Directors. Includes investment policy, media and public relations plans, notes from conferences, correspondence to the Foundation, agreements between the Foundation and local companies, financial statements, comparative and actual budgets, resolutions, investment operating authorities, information on by-law changes, summary of Canadian Community Foundations, and grant guidelines.

Kitchener and Waterloo Community Foundation

Board of Directors.

Contains minutes of and supporting documents for meetings of the Board of Directors. Includes minutes, agenda, memoranda, committee minutes, newsletter, photocopied articles, investment policies and objectives, and an overview of the strategic plan.

Kitchener and Waterloo Community Foundation

Executive Committee.

Contains minutes of and supporting documents for meetings of the Executive Committee. Includes a projected operating income, operating support pledges, and comparative and actual budgets.

Kitchener and Waterloo Community Foundation

Executive Committee.

Contains minutes of and supporting documents for meetings of the Executive Committee. Includes summary of work group activities, memoranda, a report on Grand River trails in Kitchener, a donation and capital assets comparison, donations analysis, suggested Board appointments, and budgets.

Kitchener and Waterloo Community Foundation

Grants Committee.

Contains minutes of and supporting documents for meetings of the Grants Committee. Includes grant guidelines, lists of grants given, and assessments of grant applications.

Kitchener and Waterloo Community Foundation

Grants Committee.

Contains minutes of and supporting documents for meetings of the Grants Committee. Includes lists of grants given, a "Grant objectives plan for implementation," and grants recommendations.

Kitchener and Waterloo Community Foundation

Investment Committee.

Contains minutes of and supporting documents for meetings of the Investment Committee. Includes memoranda, investment policies and objectives, correspondence to the Foundation, Community Foundation of Ottawa Carleton policy statements, investment portfolio statements, and quarterly investment reports.

Kitchener and Waterloo Community Foundation

Nominating Committee.

Contains minutes of and supporting documents for meetings of the Nominating Committee. Includes lists of terms of office of Directors, correspondence to the Foundation, a copy of an order in the Supreme Court of Ontario regarding the Foundation's relationship to the Canada Trust Company, a copy of a notice of application for special legislation, a copy of "The Kitchener and Waterloo Community Foundation Act, 1983," and memoranda.

Kitchener and Waterloo Community Foundation

Promotion and Public Relations Committee.

Contains minutes of and supporting documents for meetings of the Promotion and Public Relations Committee. Includes a "Promotion plan outline," photocopied articles, advertisement for a London Foundation meeting, a list of major corporations, and a guest list for a luncheon.

Kitchener and Waterloo Community Foundation

Financial Files

Series contains material relating to the management of Kitchener and Waterloo Community Foundation accounts pertaining to estates, Grand River Hospital, Freeport Hospital, St. Mary's Hospital, and United Way. The majority of investments and accounts were held at Canada Trust Company. Includes annual, quarterly and monthly account statements, correspondence, memoranda, investment reports, account summaries, agendas, minutes, policies, and reports.

Kitchener and Waterloo Community Foundation

Estate files.

Contains material relating to the endowment of estates to the Kitchener and Waterloo Community Foundation. Includes correspondence, memoranda, annual statements of various estates, and Canada Trust Company copies of the Record of Trust and Estates for various clients.

Kitchener and Waterloo Community Foundation

Freeport statements, 1992-1997.

Contains material relating to investment portfolios at Canada Trust for the Kitchener and Waterloo Community Foundation. Includes quarterly investment reports, quarterly statements, and the Foundation's Grand River Hospital Foundation and Freeport Health Centre Trust annual and quarterly statements.

Kitchener and Waterloo Community Foundation

United Way correspondence (file 1 of 2).

Contains material relating to the Kitchener and Waterloo Community Foundation's United Way fund.

Includes correspondence to and from the Foundation, quarterly investment reports, annual Canada Trust statements, Investment Committee agenda and minutes, copy of the Foundation's investment policy, United Way reserve fund policy statement, memoranda, notes, guaranteed investment certificate application, auditor's report, lists of securities by maturity, signed copy of the United Way and Community Foundation Trust agreement for the investment and management of the United Way reserve funds, reserve fund proposals, and allocation reports.

Kitchener and Waterloo Community Foundation

George Cluthé Files

Series consists of material relating to the management of the George Cluthé Foundation. The George Cluthé Foundation, currently a fund managed by KWCF, was founded Oct. 8, 1974 by George Joseph Cluthé. Includes records pertaining to the incorporation of the Foundation and its charitable status, the Foundation's seal, by-laws, lists of directors, lists of members, accounts, minutes, correspondence, donation requests, tax records, bank statements, and receipts.

Kitchener and Waterloo Community Foundation

George Cluthé Foundation, 1985-1996.

Contains material relating to the George Cluthé Foundation. Includes official receipts, tax return information, correspondence to the Foundation, portfolio summaries, bank account statements, minutes of the annual meeting of the George Cluthé Foundation, processed cheques, and records of cheques written.

Kitchener and Waterloo Community Foundation

Executive Director's Files

Series consists of material relating to the responsibilities of the Executive Director. Includes budgets, accounts, memoranda, Fall Update newsletters, correspondence, subscription forms, information requests, job descriptions, letters of appreciation, promotional material, exhibit material, reports, news releases, lists of award winners, records of donations, committee records, focus group records, fundraising event records, Gala Dinner records, town meeting records, speeches, newspaper clippings, invitations, television and video scripts, and records of the launching luncheon.

Records relating to the Kitchener and Waterloo Community Foundation's relationship with the Canadian Centre for Philanthropy, Centre In The Square, Community Foundations of Canada, Ernst & Young, Estate Planning Council, K-W Symphony Concert, Waterloo Law Association, Waterloo-Wellington Fund Raising Executives, and Leadership Waterloo Region are also included.

Kitchener and Waterloo Community Foundation

Budgets : cash flow, etc.

Contains material relating to the Kitchener and Waterloo Community Foundation budget. Includes cash flow charts, annual cash flow plans, lists of grants, financial highlights and summaries, notes, financial reports, agenda, draft cash flow charts and cash summaries.

Kitchener and Waterloo Community Foundation

Community Foundations of Canada : minutes and information bulletins (file 1 of 2).

Information binder maintained by KWCF, divided in sections: Tips and Tools; C.F. of C. Info Bulletin; Crown Agency Foundations; C.F. of C. Board Minutes; '95 McConnel Foundation Report; TAP [Technical and Professional Assistance Program] Evaluation; Minutes [of the Program Development Committee].

Kitchener and Waterloo Community Foundation

Information kit.

File consists of one information kit on KWCF. Includes spiral bound book with examples of donation kinds, pamphlets, information sheets about KWCF, and a cheque requisition form.

Kitchener and Waterloo Community Foundation

Donors : prospects.

Contains material relating to potential donors. Includes correspondence to and from the Kitchener and Waterloo Community Foundation, donation cards, newspaper clipping, notes, etc.

Kitchener and Waterloo Community Foundation

Fall Update, 1991.

Working file belonging to Jane Humphries. Contains material relating to the Kitchener and Waterloo Community Foundation "Fall Update" newsletter. Includes a copy of the 1991 and 1990 "Fall Update," proofs and draft articles, a copy of the 1990 annual report, notes, suggestions for format and content of the 1991 newsletter, and a letter from the Hamilton Foundation.

Kitchener and Waterloo Community Foundation

Focus groups.

Contains material relating to focus groups held Dec. 1992 to Feb. 1993 to obtain input on "future planning and feedback on the Foundation's role from donors and friends of the Foundation." Includes discussion summaries, notes on the focus group luncheon, memoranda, a donor group discussion summary (with names of donor participants), and notes from the Board Retreat.

Kitchener and Waterloo Community Foundation

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