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Central Ontario Art Association
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Administration and Membership

Series consists of records relating to the administration of the COAA and to the association membership, accumulated by various individuals in the association. Records primarily relate to the development of the constitution and by-laws, the maintenance of membership lists for the COAA and for the association's teachers' council, and to some specific positions and committees: president, secretary, secretary-treasurer, and program committee. Series includes correspondence; membership lists; minutes of annual, executive, and teachers' council meetings (including the original minute book); the association constitution and by-laws (as well as drafts of these); reports; notebooks and handwritten notes; flyers, event programs, and exhibitors' lists; and other material. The series is not comprehensive in that not all years are equally documented and not all aspects of the association's administration and governance are represented in the records.

Central Ontario Art Association

Constitution and miscellaneous.

File consists of the COAA constitution and by-laws, one piece of correspondence to Gery Puley, and several loose pages from the association news bulletin. One of these pages contains the minutes of a special executive meeting in which association historian and past president William Vickers reported that he had commenced recording the historiay of the association.

Central Ontario Art Association

News : 1987.

File consists of page proofs for the association newsletter for 1987. File also includes some flyers, a small amount of correspondence, and a final copy of one newsletter.

Central Ontario Art Association

News : 1988.

File consists of page proofs for the association newsletter for 1988. File also includes some flyers and a small amount of correspondence.

Central Ontario Art Association

News : 1991.

File consists of page proofs for the association newsletter for 1991. File also includes a small amount of correspondence, flyers, and a final copy of several newsletters.

Central Ontario Art Association

News : 1992 (file 1 of 2).

File consists of page proofs for the association newsletter for 1992. File also includes several final copies of newsletters, announcements and flyers for inclusion in the newsletter, and correspondence.

Central Ontario Art Association

News : 1992 (file 2 of 2).

File consists of page proofs for the association newsletter for 1992. File also includes several final copies of newsletters, announcements and flyers for inclusion in the newsletter, and correspondence.

Central Ontario Art Association

News : 1993.

File consists of page proofs for the association newsletter for 1993. File also includes several final copies of newsletters, correspondence, the association constitution and by-laws, and a membership list.

Central Ontario Art Association

News : 1994.

File consists of page proofs for the association newsletter for 1994. Final copies of four newsletters are also present.

Central Ontario Art Association

Membership : 1978-1984.

File consists of material relating mainly to membership in COAA. Includes incoming and outgoing correspondence regarding membership issues, most with Isabelle Quick; reports; handwritten notes; etc.

Central Ontario Art Association

News : 1997.

File consists of master copies of the COAA newsletters for the year 1997 (Winter, February, March, April, May, Summer, September, and Fall). File also includes a final copy of the September issue.

Central Ontario Art Association

News : 1998.

File consists of material relating mainly to the association newsletter for 1998. Includes page proofs for the newsletters and for flyers advertising events and workshops, some correspondence, snapshots taken at COAA events, and some photocopies of members' artwork.

Central Ontario Art Association

Art hazards.

File consists of material relating to safety in the arts and the health hazards of working with art materials. Includes photocopied information and information printed from the internet, newsletters and bulletins of various art-related organizations, and correspondence (including some e-mails).

Central Ontario Art Association

Canadian Fine Art World Guide.

File consists of material relating to the Canadian Fine Art World Guide on CD-ROM. Contains printed and photocopied information and a diskette containing a demonstration of the program.

Central Ontario Art Association

Files from members, 1.

File consists of miscellaneous material probably accumulated by an unidentified association member. Includes correspondence, photocopied materials (article, poem, COAA executive and newsletter information, etc.), association membership lists, art show invitations, photographs of COAA members and events, and other material.

Central Ontario Art Association

Files from members, 2.

File consists of miscellaneous material probably accumulated by association member Linda [last name unknown]. Includes correspondence, photographs of COAA members and of art, an invitation to an art sale, and invitations to Crossection '95 (the annual juried members' show).

Central Ontario Art Association

Files from members, 3.

File consists of miscellaneous material probably accumulated by an unidentified association member. Includes a ts. draft of COAA history, the association's constitution, a travel itinerary for a COAA trip to Mexico, an article about effective committee work, and brochures on ceramics and on the art of Peter Etril Snyder.

Central Ontario Art Association

Files from members, 4.

File consists of miscellaneous material accumulated by association members. Includes correspondence, advertisements, page proofs for a bulletin, COAA letterhead, a completed questionnaire, a newspaper clipping (relating to a sculpture at Wilfrid Laurier University), etc.

Central Ontario Art Association

Files from members, 5.

File consists of miscellaneous material probably accumulated by association member Ruth Camplin (also President, 1969). Includes exhibitors lists for various exhibitions (most but not all by the association), association news bulletins (incomplete, without cover pages and some loose pages), correspondence, flyers, and other material.

Central Ontario Art Association

Guelph Creative Arts Association.

File consists of material from the Guelph Creative Arts Association, some or all of it probably accumulated by Gordon Couling. Includes a newsletter (November 1980), flyers, and the minutes of an executive meeting (1965).

Couling, Gordon

McMichael Gallery file (file 1 of 2).

File consists of material relating to the McMichael Gallery in Kleinburg, Ontario, and mainly to legislation changes in the early 1980s affecting the McMichael Canadian Collection and the response of interested parties (including COAA members) regarding the changes. Includes incoming and outgoing correspondence, newspaper clippings, politicians' statements given at the Legislative Assebmly of Ontario, transcripts of parliamentary committee meetings (Standing Committee on Social Development), newsletters, fliers, etc. File also contains copies of the Act to Establish the McMichael Canadian Collection (1972) and the Act to amend the McMichael Canadian Collection Act (1981). File probably belonged to Oreen Campbell and most correspondence belongs to Campbell, but some correspondence is also addressed to Doris Law. Includes a letter from Premier William G. Davis.

Central Ontario Art Association

McMichael Gallery file (file 2 of 2).

File consists of material relating to the McMichael Gallery in Kleinburg, Ontario, and mainly to legislation changes in the early 1980s affecting the McMichael Canadian Collection and the response of interested parties (including COAA members) regarding the changes. Includes incoming and outgoing correspondence, newspaper clippings, politicians' statements given at the Legislative Assebmly of Ontario, transcripts of parliamentary committee meetings (Standing Committee on Social Development), newsletters, fliers, etc. File also contains copies of the Act to Establish the McMichael Canadian Collection (1972) and the Act to amend the McMichael Canadian Collection Act (1981). File probably belonged to Oreen Campbell and most correspondence belongs to Campbell, but some correspondence is also addressed to Doris Law. Includes a letter from Premier William G. Davis.

Central Ontario Art Association

Membership : 1985-1992.

File consists of mailing lists for the COAA membership for 1985-1986, 1988-1992. File also includes lists of paid members and renewals for 1992, as well as some handwritten notes. Some lists are heavily annotated.

Central Ontario Art Association

Photography.

File consists of photocopied material relating to photography, possibly from a photography class [English 239 Film?] from an unidentified organization. Contains reading material about how photography works and a typed page on lighting in photography.

Central Ontario Art Association

Topics for teachers.

File consists of a collection of articles on various topics in art written by members of the COAA Teachers Council for use in teaching art.

Central Ontario Art Association

Toward a philosophy of recreation.

File consists of two lectures on recreation given at the Annual Institute of the In-service Training Course in Recreation, and prepared by the Community Programmes Branch of the Ontario Department of Education.

Central Ontario Art Association

Correspondence : Oreen Campbell (file 1 of 2).

File consists of material created and accumulated by Oreen Campbell relating to the history of the association. Includes a project description (possibly for a Canada Council grant), for a documentary about artists in Ontario, prepared by Catherine Milloy; and a personal letter, part draft and part photocopy, written by Campbell and addressed to Cathy [Catherine Milloy?].

Central Ontario Art Association

Correspondence : Oreen Campbell (file 2 of 2).

File consists of material relating to Oreen Campbell's work on the history of the COAA. Includes photocopied incoming and outgoing correspondence between Campbell and the executive regarding Campbell's progress, as well as some personal correspondence to the president (Larry Barton).

Central Ontario Art Association

History.

File consists of several draft versions of the history of the COAA, written in different years; some were prepared by Oreen Campbell.

Central Ontario Art Association

NB folder : COAA.

File consists of material relating mainly to the early history of the COAA/Five Counties Art Association, probably removed from other files (especially those belonging to Gordon Couling; see Series 2) for the purpose of researching and writing a history of the association. Includes meeting minutes, reports, exhibition lists and catalogues, flyers and brochures, association bulletins, an outgoing letter from Gordon Couling, a mailing list for the Five Counties Art Association Teachers' Council, an article by Gordon Couling about an art exhibition held by the association, news releases prepared by the association, etc. Some items have been marked "N.B." File also includes a 2002 newspaper clipping about a mural at St. Joseph's Hospital (Guelph) painted by Gordon Couling.

Couling, Gordon

NB material.

File consists of material relating mainly to the early history of the COAA, probably removed from other files (espeically those belonging to Gordon Couling; see Series 2) for the purpose of researching and writing a history of the association. Includes exhibition catalogues from 1954-1957, 1959; meeting minutes (1955), teachers council meeting minutes (1957-1958); announcements, flyers, and exhibition information; a meeting agenda; and a history of the association. Some items have been marked "N.B."

Central Ontario Art Association

Membership : 1996-1997.

File consists of material relating to association membership. Includes a membership booklet for 1996-1997, the master for a brochure about membership, and membership application forms. File also includes blank certificates for a 1994 greeting card competition.

Central Ontario Art Association

Working file : chronological 1.

File consists of miscellaneous material probably accumulated during the process of researching and writing the history of the COAA. Includes published material relating to community development and recreation (pamphlets, minutes of proceedings in the House of Commons (Ottawa) of the special committee on reconstruction and re-establishment), material prepared by the Teachers' Council of the association (lectures, articles), handwritten and typed notes, lists of workshop and sketching trip participants. a typed history of the association, an exhibition catalogue, and other material.

Central Ontario Art Association

Working file : chronological 2.

File consists of miscellaneous material probably accumulated during the process of researching and writing the history of the COAA, mainly relating to the association membership. Includes handwritten and typed membership lists, lists of potential teachers and of participants at a workshop, correspondence, flyers, and an exhibition catalogue.

Central Ontario Art Association

Working file : chronological 3.

File consists of miscellaneous material probably accumulated during the process of researching and writing the history of the COAA, mainly relating to the association membership. Includes typed membership lists (heavily annotated), lists of teachers and of participants at a workshop, correspondence, flyers and newsletters, and an exhibition catalogue.

Central Ontario Art Association

Working file : Oreen Campbell : 1.

File consists of material created and accumulated by Oreen Campbell and relating to her work on the history of the association. Some material relates to the events and the history of the COAA and some relates to the coordination of the a Belwood School reunion (it is unclear how this event relates to the activities of the COAA). Includes correspondence, flyers for COAA events, draft histories of the association, draft and final versions of the association's constitution, exhibition lists, financial statements (1972), annual meeting minutes (1983), newsletters, clippings, and other material.

Central Ontario Art Association

Working file : Oreen Campbell : 2.

File consists of material probably created and accumulated by Oreen Campbell and relating to her work on the history of the association. Some material relates to a Leaders' Insitute held in 1959 at the MacDonald Insitute in Guelph. File includes COAA newsletters, flyers for events, correspondence to Campbell, meeting agendas, sketches, and other material.

Central Ontario Art Association

Working file : Oreen Campbell : 3.

File consists of material probably accumulated by Oreen Campbell and relating to her work on the history of the COAA. Includes correspondence, typed histories (drafts) of the association (including two written by Lloyd Minshall), minutes of annual meetings for 1970 and 1973, flyers, a newsletter, and the association constitution and procedures manual (1961). Some items may have been removed from other files (espeically if marked "N.B.").

Central Ontario Art Association

Working file : Oreen Campbell : 4.

File consists of material probably accumulated by Oreen Campbell and relating to her work on the history of the COAA. Contains miscellaneous material, including: correspondence, photographs of COAA members and artwork, exhibition catalogues and invitation cards (for COAA member shows as well as other galleries), typed information about the COAA, flyers, minutes of a special meeting of the Homer Watson House Foundation (1982), a draft speech given at a fall workshop on the death of Gordon Couling, mock-ups of potential COAA logos, and other material.

Central Ontario Art Association

Photographs.

File consists of snapshots taken at COAA events and snapshots of COAA artists with their art. File also includes one piece of correspondence and one exhibition invitation card.

Central Ontario Art Association

Scrapbook.

File consists of a scrapbook containing mostly photographs of COAA members with their artwork or taken at association events. Also present are an association brochure, an art sale poster, and a newspaper clipping.

Central Ontario Art Association

Slides.

File consists of slides possibly belonging to Oreen Campbell. Includes snapshots of family events and holidays (Christmas, wedding, summer, etc.), scenery, houses, [the Highland Games in Fergus], and possibly of COAA sketching trips. Many slides do not appear to be related to the COAA.

Central Ontario Art Association

Minutes.

File consists of the original minute book, which includes handwritten and typed minutes that have been glued or taped to the pages. Minutes are from executive and annual meetings and joint meetings with the association's Teachers' Council. Also present in the minute book are some reports and proposals. Loose items in the book include: handwritten (draft) and typed minutes for the 1971 annual meeting, handwritten notes and a meeting agenda, a typed draft history of the association, financial statements and treasurer's reports, the constitution, a 1958 exhibitor's list, a mock-up of the association logo, and a Girl Guides calendar.

Central Ontario Art Association

Minutes : annual and executive meetings.

File consists of material relating to annual and executive meetings of COAA. Includes notices and agendas for meetings; minutes of executive meetings for the years 1992-1997; minutes of annual meetings for the years 1978-1983, 1987, 1990, 1993-1997; reports and financial statements; a small amount of correspondence; a copy of the constitution and by-laws; and the position description for the secretary.

Central Ontario Art Association

Files of Gordon Couling

Series consists of records kept by Gordon Couling, charter member and first chair of the teachers' council executive, relating to the formation, administration, and activities of the COAA, mainly for the period from 1953 to 1960. Includes yearly files kept by Couling documenting the administration and activities of the association, as well as Couling's files relating to the annual Leader's Institute at the Macdonald Insitute in Guelph, offered by the Community Programs Branch of the Ontario Department of Education. Includes correspondence, minutes, reports, exhibitors' lists, flyers and programs, course outlines and resource lists, course notes and handouts, forms and surveys, lists of student participants, and other material.

Couling, Gordon

Minutes : executive meetings : 1977-1993.

File consists mainly of agendas and minutes for meetings of the COAA executive as well as annual meetings and other special meetings. File also includes a small amount of correspondence, financial statements, handwritten notes, and other material prepared for the meetings.

Central Ontario Art Association

Notebook (file 1 of 2).

File consists of a notebook containing various handwritten notes: treasurer's accounts (1960), a guest book for an art show (1965), and notes probably taken at workshops. Notebook also included loose items: a flyer; the March, 1962 newsletter of the Ontario Recreation Association; the October, 1981 newsletter of the Macdonald Stewart Art Centre; a COAA flyer; handwritten notes; and exhibitors' catalogues for the 20th and 21st annual Central Ontario Exhibition fine art competition.

Central Ontario Art Association

Notebook (file 2 of 2).

File consists of a notebook, probably kept by Ruth Camplin. Contains handwritten minutes of the 1972 annual meeting, notes from a 1976 meeting, and other handwritten notes.

Central Ontario Art Association

President and executive correspondence (outgoing and incoming).

File consists of incoming and outgoing correspondence of the COAA president for the years 1991-1997. Presidents during this period included: Els Swart, Ursula Reese, Rosey Koivisto, and Linda Kemp. Correspondence relates to the administration of the association, membership, coordinating events and workshops, and the functioning of the executive committee. Includes, as attachments to the correspondence: contracts, clippings, invoices, brochures, etc.

Central Ontario Art Association

President : working file.

File consists of material relating to the administration of the COAA and the planning and organization of events at the annual conference at Geneva Park for 1970, created and accumulated by association president Gery Puley. Includes incoming and outgoing correspondence; conference programs, registration information, and other conference materials; a typed constitution of the COAA and of the Teachers Council; handwritten notes; an issue of Art Magazine (published by the Society of Canadian Artists in Toronto); and a financial statement.

Central Ontario Art Association

Program committee.

File consists of material created and accumulated by Harry L. Sandford, chairman of the association's Program Committee. Material relates to the coordination of events and includes incoming and outgoing correspondence, flyers, registration forms, association newsletters, a membership list, and handwritten notes.

Central Ontario Art Association

Secretary.

File consists mainly of incoming and outgoing correspondence of COAA secretary Rosey Koivisto for the years 1985-1993. Correspondence relates to the administration of the association, membership, coordinating events and workshops, and the functioning of the executive committee.

Central Ontario Art Association

Secretary : miscellaneous.

File consists of material probably accumulated by association secretary Pat Ziegler. Some material relates to registration for an art weekend at Geneva Park, including correspondence and handwritten notes. File also includes a list of art teachers and potential art teachers, and a list of Community Programs regions and offices (Ontario Government).

Central Ontario Art Association

Secretary's rough book.

File consists of a notebook kept by association secretary Pat Ziegler for 1962-1963 containing handwritten draft minutes of meetings, draft correspondence and notices, a membership list, and other handwritten notes.

Central Ontario Art Association

Secretary-treasurer.

File consists mainly of material created and accumulated by Joyce Holman in her role as secretary-treasurer of the association. Includes incoming and outgoing correspondence, exhibition entry forms and regulations, exhibitors' lists, newsletters, flyers and announcements, minutes from the 1970 annual meeting, etc. Some correspondence was also received by Oreen Campbell.

Central Ontario Art Association

Events and Exhibitions

Series consists of records relating to the organization and promotion of activities of the COAA, and in particular to workshops, exhibitions, sketching trips, field trips, and social events organized by the association. The material was accumulated by various individuals in the association and is not comprehensive as most records are from the 1970s through the mid-1990s. Series includes: flyers, brochures, announcements, programs, exhibitors' catalogues, correspondence, registration forms, membership lists, handwritten notes, newsletters, minutes, budgets, ephemera, and other material.

Central Ontario Art Association

Treasurer's reports.

File consists of several copies of the treasurer's report for 1970 and a statement of receipts and disbursements for the year eneded September 30, 1970.

Central Ontario Art Association

5 Counties.

File consists of material relating to the administration and activities of the Five Counties Art Association. Includes incoming and outgoing correspondence, much of it between Gordon Couling and Lloyd Minshall of the Ontario Department of Education, Community Programs Branch; an exhbition list; a questionnaire sent to art teachers and potential art teachers in the counties; and minutes for a meeting of the teachers' council executive (1961).

Couling, Gordon

5 Counties : 1953-1954.

File consists of material relating to the formation of the Five Counties Art Association and the first year of its existence. Includes incoming and outgoing correspondence, much of it between Gordon Couling and Lloyd Minshall of the Ontario Department of Education, Community Programs Branch; minutes and reports on seminars and meetings; flyers and inviations for events (e.g. Leader's Institute, sketch trips); a list of works included in the first exhibition (May 15-16, 1954); a draft of the association's procedural manual and constitution; and handwritten notes.

Central Ontario Art Association

5 Counties : 1955.

File consists of material relating to the administration and activities of the Five Counties Art Association for 1955. Includes incoming and outgoing correspondence; meeting minutes; flyers, invitations, and registration forms for events and exhibitions; exhibition lists and programs; typed and handwritten notes; a typed lecture transcript on painting methods; and other material. File also includes some material relating to the East Central Ontario Art Association: correspondence, meeting minutes, and an exhibition program.

Couling, Gordon

5 Counties : 1956.

File consists of material relating to the administration and activities of the Five Counties Art Association for 1956. Includes incoming and outgoing correspondence, meeting notices and agenda, and minutes of meetings of the association and of the teachers' council.

Couling, Gordon

5 Counties : 1957.

File consists of material relating to administration and activities of the Five Counties Art Association for 1957. Includes incoming and outgoing correspondence, meeting agendas and one set of minutes (possibly draft copy), handwritten notes, an exhibition program, and a newspaper clipping.

Couling, Gordon

5 Counties : 1957 : exhibition.

File consists of material relating mainly to the coordination of the regional art exhibitions of the Five Counties Art Association for 1957. Includes incoming and outgoing correspondence, meeting agendas, exhibitors lists and exhibition programs, flyers, lists of art works received or for auction, handwritten notes, etc.

Couling, Gordon

5 Counties : 1958.

File consists of material relating to the administration and activities of the Five Counties Art Assoication for 1958. Includes incoming and outgoing correspondence, exhibitors' lists, minutes for meetings of the teacher's council and for a Leaders Institute planning meeting, handwritten jury score sheets from an exhibition, handwritten notes, etc.

Couling, Gordon

5 Counties : 1959.

File consists of material relating to the administration and activities of the Five Counties Art Assoication for 1959. Includes incoming and outgoing correspondence, exhibitors' lists, minutes for meetings of the teacher's council, handwritten notes, reports on seminars, flyers and invitations, a draft outline for a course by Gordon Couling at the 1959 Leader's Institute, and other material.

Couling, Gordon

Publications

Series consists primarily of issues of the newsletter produced by the association for its membership. The newsletter contains association reports, announcements of upcoming events and exhibitions, information and tips on art techniques and materials, reports from other art associations and organizations, advertisements, etc. Most issues also contain a list of the association executive and advisory directors. Series includes issues of the Five Counties Art Association Bulletin (1955-1964), Central Ontario Art Association Bulletin (1964-1970), and the Central Ontario Art Association Newsletter (1982-1998). Series also includes page proofs (i.e. before photocopying) of newsletter issues (1982-1998), correspondence and memoranda, brochures and flyers, photographs, and handwritten notes. It is not clear whether every issue of the newsletter produced is present in the series.

Central Ontario Art Association

5 Counties : 1960.

File consists of material relating to the administration and activities of the Five Counties Art Association for 1960. Includes a bulletin, an exhibitors' list, newspaper clippings, ts. notes regarding the teachers' council, etc.

Couling, Gordon

Leader's Institute : 1954 (file 1 of 2).

File consists of a typed manual on informal education for adults and a typed handout with "suggestions for outdoor sketching." The latter and possibly both items were prepared by the Community Programmes Branch of the Ontario Department of Education and were probably collected or used by Gordon Couling at the Leader's Institute.

Couling, Gordon

Leader's Institute : 1954 (file 2 of 2).

File consists of material relating to the Leader's Insittutes held at McMaster University (Hamilton) and the Macdonald Institute (Guelph) in 1954. Includes reports (including a financial report), lists of student by region, evaluations of the institutes, incoming and outgoing correspondence, a timetable, flyers, etc.

Couling, Gordon

Leader's Institute : 1955.

File consists of material relating to the Leader's Institute held at the Macdonald Institute (Guelph) in 1955, and in particular to the course taught there by Gordon Couling. Includes a manual on informal education for adults, handwritten notes by Couling prepared for the course, a draft scheudule, list of participants, other information relating to the institute, and correspondence.

Couling, Gordon

Leader's Institute : 1956 (file 1 of 2).

File consists of material relating to the Leader's Institute held at the Macdonald Institute (Guelph) in 1956. Includes typed reports and feedback about the conference, handwritten notes, correspondence (including a draft), reports on discussion sessions, a list of participants, and statements of purpose for the Leader's Institute.

Couling, Gordon

Leader's Institute : 1956 (file 2 of 2).

File consists of material relating to the Leader's Institute held at the Macdonald Institute (Guelph) in 1956, and in particular the course taught by Gordon Couling (Art, first year). Includes correspondence and memoranda, lists of courses and participants, handwritten notes taken from or created in preparation for the course, a course outline, lists of resoures, and other information relating to the institute.

Couling, Gordon

Leader's Institute : 1957.

File consists of material relating to the Leader's Institute held at the Macdonald Institute (Guelph) in 1957, and in particular the course taught by Gordon Couling. Includes a conference outline and timetable, a survey, handwritten notes, typed instructions for class projects and assignments, a list of resources, etc.

Couling, Gordon

Leader's Institute : 1958.

File consists of material relating to the planning of the Leader's Institute held at the Macdonald Institute (Guelph) in 1958, and the purpose and goals of the institute. Includes correspondence, minutes of a Five Counties Art Association meeting, reports on meetings of the institute planning committee, and a meeting agenda.

Couling, Gordon

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