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Central Ontario Art Association
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Central Ontario Art Association fonds.

  • SCA222-GA209
  • Fonds
  • 1944-2005

Fonds consists of records documenting most aspects of the development of the Central Ontario Art Association, the events and activities of the association, and its administration and membership in the period from its formation in 1954 to about 2000, with some gaps in coverage. The records were accumulated by various members and some organization was imposed by the association for the purpose of researching its history.

Fonds includes correspondence, membership lists, flyers, announcements, programs, newsletters, exhibitors' catalogues, minutes, reports, the association constitution and by-laws, histories, forms and questionnaires, clippings, lectures and articles, photocopied information, photographs, slides, and other material.
Fonds is arranged in the following series:
Series 1: Administration and Membership
Series 2: Files of Gordon Couling
Series 3: Events and Exhibitions
Series 4: Publications
Series 5: Subject Files
Series 6: History Working Files
Series 7: Photographs.

Central Ontario Art Association

Administration and Membership

Series consists of records relating to the administration of the COAA and to the association membership, accumulated by various individuals in the association. Records primarily relate to the development of the constitution and by-laws, the maintenance of membership lists for the COAA and for the association's teachers' council, and to some specific positions and committees: president, secretary, secretary-treasurer, and program committee. Series includes correspondence; membership lists; minutes of annual, executive, and teachers' council meetings (including the original minute book); the association constitution and by-laws (as well as drafts of these); reports; notebooks and handwritten notes; flyers, event programs, and exhibitors' lists; and other material. The series is not comprehensive in that not all years are equally documented and not all aspects of the association's administration and governance are represented in the records.

Central Ontario Art Association

Constitution and miscellaneous.

File consists of the COAA constitution and by-laws, one piece of correspondence to Gery Puley, and several loose pages from the association news bulletin. One of these pages contains the minutes of a special executive meeting in which association historian and past president William Vickers reported that he had commenced recording the historiay of the association.

Central Ontario Art Association

Membership : 1978-1984.

File consists of material relating mainly to membership in COAA. Includes incoming and outgoing correspondence regarding membership issues, most with Isabelle Quick; reports; handwritten notes; etc.

Central Ontario Art Association

Membership : 1985-1992.

File consists of mailing lists for the COAA membership for 1985-1986, 1988-1992. File also includes lists of paid members and renewals for 1992, as well as some handwritten notes. Some lists are heavily annotated.

Central Ontario Art Association

Membership : 1996-1997.

File consists of material relating to association membership. Includes a membership booklet for 1996-1997, the master for a brochure about membership, and membership application forms. File also includes blank certificates for a 1994 greeting card competition.

Central Ontario Art Association

Minutes.

File consists of the original minute book, which includes handwritten and typed minutes that have been glued or taped to the pages. Minutes are from executive and annual meetings and joint meetings with the association's Teachers' Council. Also present in the minute book are some reports and proposals. Loose items in the book include: handwritten (draft) and typed minutes for the 1971 annual meeting, handwritten notes and a meeting agenda, a typed draft history of the association, financial statements and treasurer's reports, the constitution, a 1958 exhibitor's list, a mock-up of the association logo, and a Girl Guides calendar.

Central Ontario Art Association

Minutes : annual and executive meetings.

File consists of material relating to annual and executive meetings of COAA. Includes notices and agendas for meetings; minutes of executive meetings for the years 1992-1997; minutes of annual meetings for the years 1978-1983, 1987, 1990, 1993-1997; reports and financial statements; a small amount of correspondence; a copy of the constitution and by-laws; and the position description for the secretary.

Central Ontario Art Association

Minutes : executive meetings : 1977-1993.

File consists mainly of agendas and minutes for meetings of the COAA executive as well as annual meetings and other special meetings. File also includes a small amount of correspondence, financial statements, handwritten notes, and other material prepared for the meetings.

Central Ontario Art Association

Notebook (file 1 of 2).

File consists of a notebook containing various handwritten notes: treasurer's accounts (1960), a guest book for an art show (1965), and notes probably taken at workshops. Notebook also included loose items: a flyer; the March, 1962 newsletter of the Ontario Recreation Association; the October, 1981 newsletter of the Macdonald Stewart Art Centre; a COAA flyer; handwritten notes; and exhibitors' catalogues for the 20th and 21st annual Central Ontario Exhibition fine art competition.

Central Ontario Art Association

Notebook (file 2 of 2).

File consists of a notebook, probably kept by Ruth Camplin. Contains handwritten minutes of the 1972 annual meeting, notes from a 1976 meeting, and other handwritten notes.

Central Ontario Art Association

President and executive correspondence (outgoing and incoming).

File consists of incoming and outgoing correspondence of the COAA president for the years 1991-1997. Presidents during this period included: Els Swart, Ursula Reese, Rosey Koivisto, and Linda Kemp. Correspondence relates to the administration of the association, membership, coordinating events and workshops, and the functioning of the executive committee. Includes, as attachments to the correspondence: contracts, clippings, invoices, brochures, etc.

Central Ontario Art Association

President : working file.

File consists of material relating to the administration of the COAA and the planning and organization of events at the annual conference at Geneva Park for 1970, created and accumulated by association president Gery Puley. Includes incoming and outgoing correspondence; conference programs, registration information, and other conference materials; a typed constitution of the COAA and of the Teachers Council; handwritten notes; an issue of Art Magazine (published by the Society of Canadian Artists in Toronto); and a financial statement.

Central Ontario Art Association

Program committee.

File consists of material created and accumulated by Harry L. Sandford, chairman of the association's Program Committee. Material relates to the coordination of events and includes incoming and outgoing correspondence, flyers, registration forms, association newsletters, a membership list, and handwritten notes.

Central Ontario Art Association

Secretary.

File consists mainly of incoming and outgoing correspondence of COAA secretary Rosey Koivisto for the years 1985-1993. Correspondence relates to the administration of the association, membership, coordinating events and workshops, and the functioning of the executive committee.

Central Ontario Art Association

Secretary : miscellaneous.

File consists of material probably accumulated by association secretary Pat Ziegler. Some material relates to registration for an art weekend at Geneva Park, including correspondence and handwritten notes. File also includes a list of art teachers and potential art teachers, and a list of Community Programs regions and offices (Ontario Government).

Central Ontario Art Association

Secretary's rough book.

File consists of a notebook kept by association secretary Pat Ziegler for 1962-1963 containing handwritten draft minutes of meetings, draft correspondence and notices, a membership list, and other handwritten notes.

Central Ontario Art Association

Secretary-treasurer.

File consists mainly of material created and accumulated by Joyce Holman in her role as secretary-treasurer of the association. Includes incoming and outgoing correspondence, exhibition entry forms and regulations, exhibitors' lists, newsletters, flyers and announcements, minutes from the 1970 annual meeting, etc. Some correspondence was also received by Oreen Campbell.

Central Ontario Art Association

Treasurer's reports.

File consists of several copies of the treasurer's report for 1970 and a statement of receipts and disbursements for the year eneded September 30, 1970.

Central Ontario Art Association

Constitution, membership and workshop information.

File consists mainly of material relating to the constitution of the COAA. Includes several versions of the constitution (some with annotations), information about the association and the logo, blank forms, workshop guidelines, correspondence, and minutes of the 1991 annual meeting.

Central Ontario Art Association

Grant, 1970.

File consists of material relating to requests by the COAA for assistance from the Province of Ontario Council for the Arts, and information from the Council. Includes correspondence (with several COAA members); draft (handwritten) proposals, grant applications, and correspondence; handwritten notes; a news release and an annual report from the Council; instructions for submitting grant applications to the Council; and other material.

Central Ontario Art Association

Membership : 1962.

File consists of a notebook (probably kept by association secretary R.L. Ziegler) containing a handwritten membership and address list. Notebook also contains an handwritten draft of an article for the newsletter and one piece of correspondence.

Central Ontario Art Association

Membership : 1967-1970.

File consists of material relating to membership in the COAA and in the teachers' council of the association. Includes lists of members of the teachers' council, incoming and outgoing correspondence relating to memberships and fees, a directory of art associations of Ontario (1969), and a newspaper clipping. Correspondence is with Gery Puley and Isobel Page.

Central Ontario Art Association

Membership : 1969-1972.

File consists of material relating to the membership of the COAA, possibly accumulated by Oreen Campbell. Includes correspondence regarding membership and address changes, handwritten notes, membership lists, and other material.

Central Ontario Art Association

Files of Gordon Couling

Series consists of records kept by Gordon Couling, charter member and first chair of the teachers' council executive, relating to the formation, administration, and activities of the COAA, mainly for the period from 1953 to 1960. Includes yearly files kept by Couling documenting the administration and activities of the association, as well as Couling's files relating to the annual Leader's Institute at the Macdonald Insitute in Guelph, offered by the Community Programs Branch of the Ontario Department of Education. Includes correspondence, minutes, reports, exhibitors' lists, flyers and programs, course outlines and resource lists, course notes and handouts, forms and surveys, lists of student participants, and other material.

Couling, Gordon

5 Counties.

File consists of material relating to the administration and activities of the Five Counties Art Association. Includes incoming and outgoing correspondence, much of it between Gordon Couling and Lloyd Minshall of the Ontario Department of Education, Community Programs Branch; an exhbition list; a questionnaire sent to art teachers and potential art teachers in the counties; and minutes for a meeting of the teachers' council executive (1961).

Couling, Gordon

5 Counties : 1953-1954.

File consists of material relating to the formation of the Five Counties Art Association and the first year of its existence. Includes incoming and outgoing correspondence, much of it between Gordon Couling and Lloyd Minshall of the Ontario Department of Education, Community Programs Branch; minutes and reports on seminars and meetings; flyers and inviations for events (e.g. Leader's Institute, sketch trips); a list of works included in the first exhibition (May 15-16, 1954); a draft of the association's procedural manual and constitution; and handwritten notes.

Central Ontario Art Association

5 Counties : 1955.

File consists of material relating to the administration and activities of the Five Counties Art Association for 1955. Includes incoming and outgoing correspondence; meeting minutes; flyers, invitations, and registration forms for events and exhibitions; exhibition lists and programs; typed and handwritten notes; a typed lecture transcript on painting methods; and other material. File also includes some material relating to the East Central Ontario Art Association: correspondence, meeting minutes, and an exhibition program.

Couling, Gordon

5 Counties : 1956.

File consists of material relating to the administration and activities of the Five Counties Art Association for 1956. Includes incoming and outgoing correspondence, meeting notices and agenda, and minutes of meetings of the association and of the teachers' council.

Couling, Gordon

5 Counties : 1957.

File consists of material relating to administration and activities of the Five Counties Art Association for 1957. Includes incoming and outgoing correspondence, meeting agendas and one set of minutes (possibly draft copy), handwritten notes, an exhibition program, and a newspaper clipping.

Couling, Gordon

5 Counties : 1957 : exhibition.

File consists of material relating mainly to the coordination of the regional art exhibitions of the Five Counties Art Association for 1957. Includes incoming and outgoing correspondence, meeting agendas, exhibitors lists and exhibition programs, flyers, lists of art works received or for auction, handwritten notes, etc.

Couling, Gordon

5 Counties : 1958.

File consists of material relating to the administration and activities of the Five Counties Art Assoication for 1958. Includes incoming and outgoing correspondence, exhibitors' lists, minutes for meetings of the teacher's council and for a Leaders Institute planning meeting, handwritten jury score sheets from an exhibition, handwritten notes, etc.

Couling, Gordon

5 Counties : 1959.

File consists of material relating to the administration and activities of the Five Counties Art Assoication for 1959. Includes incoming and outgoing correspondence, exhibitors' lists, minutes for meetings of the teacher's council, handwritten notes, reports on seminars, flyers and invitations, a draft outline for a course by Gordon Couling at the 1959 Leader's Institute, and other material.

Couling, Gordon

5 Counties : 1960.

File consists of material relating to the administration and activities of the Five Counties Art Association for 1960. Includes a bulletin, an exhibitors' list, newspaper clippings, ts. notes regarding the teachers' council, etc.

Couling, Gordon

Leader's Institute : 1954 (file 1 of 2).

File consists of a typed manual on informal education for adults and a typed handout with "suggestions for outdoor sketching." The latter and possibly both items were prepared by the Community Programmes Branch of the Ontario Department of Education and were probably collected or used by Gordon Couling at the Leader's Institute.

Couling, Gordon

Leader's Institute : 1954 (file 2 of 2).

File consists of material relating to the Leader's Insittutes held at McMaster University (Hamilton) and the Macdonald Institute (Guelph) in 1954. Includes reports (including a financial report), lists of student by region, evaluations of the institutes, incoming and outgoing correspondence, a timetable, flyers, etc.

Couling, Gordon

Leader's Institute : 1955.

File consists of material relating to the Leader's Institute held at the Macdonald Institute (Guelph) in 1955, and in particular to the course taught there by Gordon Couling. Includes a manual on informal education for adults, handwritten notes by Couling prepared for the course, a draft scheudule, list of participants, other information relating to the institute, and correspondence.

Couling, Gordon

Leader's Institute : 1956 (file 1 of 2).

File consists of material relating to the Leader's Institute held at the Macdonald Institute (Guelph) in 1956. Includes typed reports and feedback about the conference, handwritten notes, correspondence (including a draft), reports on discussion sessions, a list of participants, and statements of purpose for the Leader's Institute.

Couling, Gordon

Leader's Institute : 1956 (file 2 of 2).

File consists of material relating to the Leader's Institute held at the Macdonald Institute (Guelph) in 1956, and in particular the course taught by Gordon Couling (Art, first year). Includes correspondence and memoranda, lists of courses and participants, handwritten notes taken from or created in preparation for the course, a course outline, lists of resoures, and other information relating to the institute.

Couling, Gordon

Leader's Institute : 1957.

File consists of material relating to the Leader's Institute held at the Macdonald Institute (Guelph) in 1957, and in particular the course taught by Gordon Couling. Includes a conference outline and timetable, a survey, handwritten notes, typed instructions for class projects and assignments, a list of resources, etc.

Couling, Gordon

Leader's Institute : 1958.

File consists of material relating to the planning of the Leader's Institute held at the Macdonald Institute (Guelph) in 1958, and the purpose and goals of the institute. Includes correspondence, minutes of a Five Counties Art Association meeting, reports on meetings of the institute planning committee, and a meeting agenda.

Couling, Gordon

Leader's Institute : 1959.

File consists of material relating to the Leader's Institute held at the Macdonald Institute (Guelph) in 1959, and in particular to the course taught there by Gordon Couling. Includes handwritten notes, responses to a questionnaire, typed notes by Couling prepared for the course, a course outline, participant lists, incoming correspondence, and other information relating to the institute.

Couling, Gordon

Leader's Institute : 1960 : Art 3.

File consists of material relating to the Leader's Institute held at the Macdonald Institue (Guelph) in 1960, and in particular to the course taught there by Gordon Couling (Art 3). Includes handwritten and typed course outlines, handwritten and typed notes made by Couling in preparation for the course, lists of participants and recommended resources, correspondence, meeting agendas, other information related to the Leader's Institute, etc.

Couling, Gordon

Miscellaneous (file 1 of 2).

File consists of material relating mainly to Five Counties Art Association events and workshops as well as the Leader's Institute held in 1954 at McMaster University (Hamilton) and an oil painting teachers' seminar. Includes correspondence, a report and a timetable for the Leader's Institute, reports on various seminars and events, summaries of adult night school classes held in various towns, handwritten notes, lists of members by type of art and region, and other material.

Central Ontario Art Association

Miscellaneous (file 2 of 2).

File consists of material accumulated by Gordon Couling relating to the administration and events by the Five Counties Art Association and material accumulated and created by him relating to art. Includes handwritten and typed draft papers about art, handwritten notes, incoming and outgoing correspondence, a meeting agenda, a newspaper clipping, etc.

Couling, Gordon

Projects : 1954-1955.

File consists of material relating mainly to events and workshops held by the Five Counties Art Association throughout 1955. Includes flyers, announcements, invititations, and notices of events; lists of participants in various activities; incoming and outgoing correspondence, the association news bulletin (vol. 1, no. 1); an exhibitors list; registration forms for a sketching weekend; an insurance policy; and other material.

Couling, Gordon

Recreation conference : March, 1961.

File consists of material relating to the 1961 conference of the Ontario Recreation Association, which took place in Hamilton, Ontario. Gordon Couling participated as a resource person in one of the conference discussions. Includes incoming and outgoing correspondence and memoranda, papers prepared by the Ontario Recreation Association, handwritten notes, and a conference program.

Couling, Gordon

Events and Exhibitions

Series consists of records relating to the organization and promotion of activities of the COAA, and in particular to workshops, exhibitions, sketching trips, field trips, and social events organized by the association. The material was accumulated by various individuals in the association and is not comprehensive as most records are from the 1970s through the mid-1990s. Series includes: flyers, brochures, announcements, programs, exhibitors' catalogues, correspondence, registration forms, membership lists, handwritten notes, newsletters, minutes, budgets, ephemera, and other material.

Central Ontario Art Association

Crossection.

File consists of material relating to the organization of the annual juried show of the COAA, called Crossection, for the years 1979 to 1997. Includes flyers, brochures and invitations (some drafts); correspondence (some drafts); entry forms and guidelines; lists of entries and award winners; jurors' remarks; handwritten notes, etc. [Does not include all of these items for each year.]

Central Ontario Art Association

Crossection 1996.

File consists mainly of material relating to Crossection, the annual juried show, for 1996. Includes brochures, terms of entry, and a fax containing information about submitting slides for art exhibitions. Also present is a page probably from a 1991 association newsletter containing a call for slides of artwork.

Central Ontario Art Association

Events and workshops : 1970-1975 (file 1 of 2).

File consists of material relating to the promotion of workshops and events held primarily from 1970-1973, and includes some material relating the organization of the events. Includes flyers and announcements for workshops and other COAA events, incoming and outgoing correspondence, newsletters, flyers from other organizations, financial statements (1970-1972), a members' mailing list (1973), a directory of art associations in Ontario, handwritten notes, and other material. Most correspondence is addressed to Marlene Jofreit or Oreen Campbell.

Central Ontario Art Association

Events and workshops : 1970-1975 (file 2 of 2).

File consists of material relating to the promotion of workshops and events held primarily from 1970-1973, and includes some material relating the organization of the events. Includes flyers and announcements for workshops and other COAA events, incoming and outgoing correspondence, newsletters, flyers from other organizations, financial statements (1970-1972), a members' mailing list (1973), a directory of art associations in Ontario, handwritten notes, and other material. Most correspondence is addressed to Marlene Jofreit or Oreen Campbell.

Central Ontario Art Association

Events and workshops : 1976-1980 (file 1 of 2).

File consists mainly of flyers, programs, and invitations for events and workshops organized by COAA for the years 1976 to 1980. Events include Christmas parties, field trips, sketching and painting trips, gallery weekends, workshops, and annual meetings. File also includes some correspondence and applications forms relating to grants from the Ontario Arts Council and some correspondence relating to arrangements for a sketching weekend in Niagara-on-the-Lake.

Central Ontario Art Association

Exhibition catalogues.

File consists of exhibitors' catalouges for shows of the Five Counties Art Association/Central Ontario Art Association. Includes catalogues for annual exhibitions, area exhibitions, and a travelling exhibition.

Central Ontario Art Association

Geneva Park : art shows & artists : 1989-1990s.

File consists of material relating to programs organized by the COAA, and mainly the annual workshops at Geneva Park (Longford Mills, Ontario) for 1994-1996 and the annual juried exhibition called Crossection for 1980-1982. Material relates to the organization and arrangement of the events. Includes incoming and outgoing correspondence, reports, flyers and invitations, brochures, programs, exhibition lists, minutes, budgets, draft workshop descriptions, etc.

Central Ontario Art Association

Geneva Park workshops brochures.

File consists of brochures and registration forms for the annual art workshops at Geneva Park, held by the Central and East Central Ontario art associations. Includes brochures for the years 1975-1978, 1984, 1986, 1989-1990, and 1996-1997. Some brochures contain annotations.

Central Ontario Art Association

Juried exhibitions.

File consists of material relating to juried art exhibitions by the COAA, and in particular the second annual juried exhibition and open house celebrating the association's 15th anniversary in 1970, held at the Guelph Public Library. Includes correspondence (incoming and outgoing) and invitations, exhibitor lists, handwritten notes, and an insurance policy.

Central Ontario Art Association

Members' show.

File consists of material relating to the COAA members' shows for 1992 amd 1994-1995. Include draft and final entry forms, exhibitors' lists, maps, a press release, a newspaper clipping, and a brochure for Crossection '95 (annual juried member's show).

Central Ontario Art Association

Miscellaneous.

File consists of some material relating to one or several art weekends at Geneva Park: a brochure, a program and workshop participant lists, and handwritten notes from an annual meeting. File also includes a guest list for a K-W Society of Artists exhibition, and completed surveys of art teachers in the five counties area.

Central Ontario Art Association

Non-COAA exhibitions.

File consists of a list of exhibitors at the Centennial Exhibition for Women Artists of Ontario (Operation Ontario Art '67), and an invitation card for an exhbition and opening reception for an unrelated art show in Elora (including works by Oreen Campbell).

Central Ontario Art Association

Portugal.

File consists of material relating to COAA tours in Portugal. Includes travel itineraries and updates and a travel guide.

Central Ontario Art Association

Sketch around London.

File consists of a sketch pad belonging to artist and COAA member Pat Walsh. The spiral-bound notebook contains mainly photographs of buildings in and around London, Ontario, and also contains ephemera, newspaper clippings, and other material. It appears to have been created in preparation for or after a COAA sketching trip.

Central Ontario Art Association

Sketch trips & workshops.

File consists of material relating to the arrangement of sketch trips and workshops, probably accumulated by program coordinator Margaret Lucas. Includes incoming and outgoing correspondence, flyers and programs for workshops and trips, a membership list, a meeting agenda, several registration lists, and other material.

Central Ontario Art Association

Watercolour workshop.

File consists of two copies of a flyer advertising a three-day watercolour workshop by California artist Christopher Schink, sponsored by the COAA.

Central Ontario Art Association

Publications

Series consists primarily of issues of the newsletter produced by the association for its membership. The newsletter contains association reports, announcements of upcoming events and exhibitions, information and tips on art techniques and materials, reports from other art associations and organizations, advertisements, etc. Most issues also contain a list of the association executive and advisory directors. Series includes issues of the Five Counties Art Association Bulletin (1955-1964), Central Ontario Art Association Bulletin (1964-1970), and the Central Ontario Art Association Newsletter (1982-1998). Series also includes page proofs (i.e. before photocopying) of newsletter issues (1982-1998), correspondence and memoranda, brochures and flyers, photographs, and handwritten notes. It is not clear whether every issue of the newsletter produced is present in the series.

Central Ontario Art Association

News : 1987.

File consists of page proofs for the association newsletter for 1987. File also includes some flyers, a small amount of correspondence, and a final copy of one newsletter.

Central Ontario Art Association

News : 1988.

File consists of page proofs for the association newsletter for 1988. File also includes some flyers and a small amount of correspondence.

Central Ontario Art Association

News : 1991.

File consists of page proofs for the association newsletter for 1991. File also includes a small amount of correspondence, flyers, and a final copy of several newsletters.

Central Ontario Art Association

News : 1992 (file 1 of 2).

File consists of page proofs for the association newsletter for 1992. File also includes several final copies of newsletters, announcements and flyers for inclusion in the newsletter, and correspondence.

Central Ontario Art Association

News : 1992 (file 2 of 2).

File consists of page proofs for the association newsletter for 1992. File also includes several final copies of newsletters, announcements and flyers for inclusion in the newsletter, and correspondence.

Central Ontario Art Association

News : 1993.

File consists of page proofs for the association newsletter for 1993. File also includes several final copies of newsletters, correspondence, the association constitution and by-laws, and a membership list.

Central Ontario Art Association

News : 1994.

File consists of page proofs for the association newsletter for 1994. Final copies of four newsletters are also present.

Central Ontario Art Association

News : 1997.

File consists of master copies of the COAA newsletters for the year 1997 (Winter, February, March, April, May, Summer, September, and Fall). File also includes a final copy of the September issue.

Central Ontario Art Association

News : 1998.

File consists of material relating mainly to the association newsletter for 1998. Includes page proofs for the newsletters and for flyers advertising events and workshops, some correspondence, snapshots taken at COAA events, and some photocopies of members' artwork.

Central Ontario Art Association

Advertising, 1970.

File consists of material relating to advertising in the COAA Bulletin. File kept by Ruth Camplin, editor. Includes correspondence, handwritten notes, a typed. list of advertising rates, and three issues of the publication Palette Talk.

Central Ontario Art Association

Bulletin : 1956.

File consists of the Five Counties Art Association bulletin for 1956: vol. 1, no. 3-5 (April, July, Fall). Duplicates are present.

Central Ontario Art Association

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