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Kitchener and Waterloo Community Foundation
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Board of Directors manual.

Board of Director's manual maintained in a binder, subdivided by category. Includes membership lists for committees, roles of directors, a copy of the certificate of registered charitable status, a copy of the act of incorporation, by-laws, Board of Directors minutes, brochures, and promotional material.

Kitchener and Waterloo Community Foundation

Board of Directors.

Contains minutes, agendas and supporting documents for meetings of the Board of Directors.

Includes policy proposals, financial information, reports of committees to the Board, memoranda, lists of securities, form letters, photocopy of "Notice of designation as a public foundation" from Revenue Canada, brochures, correspondence to and from the Foundation, resolution regarding qualified donees, schedule of assets, a copy of Bill Pr11 "An Act to incorporate the Kitchener and Waterloo Community Foundation," a pamphlet on a local radio station the "Wired World : Waterloo County community media," and a photocopied article.

Kitchener and Waterloo Community Foundation

Board of Directors.

Contains minutes of and supporting documents for meetings of the Board of Directors. Includes minutes, appointment of Honorary Director, Governance Committee terms of reference, grant histories, the "Outgoing President's report," signing resolutions, policies, "Our millennium" presentation notes, investment policies and objectives, financial statements, committee reports, investment fund statements, Board appointments, and award information.

Kitchener and Waterloo Community Foundation

Grants Committee.

Contains minutes of and supporting documents for meetings of the Grants Committee. Includes summary of grant applications, minutes for the Grand River Project meeting, and material regarding the "Canada Trust Merv Lahn Community Development Fund."

Kitchener and Waterloo Community Foundation

Operating Committee.

Contains minutes of and supporting documents for meetings of the Operating Committee. Includes operating account statements, lists of prospective donors, lists of new funds and gifts with donor names and amounts given, lists of bequests and funds and memoranda.

Kitchener and Waterloo Community Foundation

United Way : surveys.

Contains material relating to the Foundation's United Way fund. Includes quarterly investment reports, capital markets review and outlook, account summaries, and lists of United Way securities by maturity.

Kitchener and Waterloo Community Foundation

The George Cluthé Foundation : # 288581.

Contains material relating to the George Cluthé Foundation.

Includes notification of registration as a charitable organization, articles of incorporation, forms for the Corporations Information Act, photocopies of “Letters patent” incorporating the George Cluthé Foundation, copies of the Foundation’s seal, by-laws relating to the George Cluthé Foundation, Beate Cluthé resignation from position as director, list of directors with date elected and date retired up to 1991, register listing members of the organization, minutes of the directors meetings, direction from George Cluthé in event of his death, and name change papers for Beate Cluthé (née Guttman).

Kitchener and Waterloo Community Foundation

Miscellaneous.

Contains material relating mainly to the George Cluthé Foundation. Includes

  • Proceedings of the Standing Committee on Regulations and Private Bills from the Legislative Assembly of Ontario regarding the “Kitchener-Waterloo Foundation Act”,
  • requests for donations,
  • portfolio summary,
  • Revenue Canada Customs and Excise booklet,
  • income tax “return of information” forms,
  • correspondence to and from George Cluthé,
  • carbon copies of name change documents for Beate Elisabeth Cluthé (née Guttman),
  • financial statements,
  • statement of investment income,
  • lists of donations made to various charities,
  • Bank of Nova Scotia bank book (with account number),
  • photocopied articles,
  • invoices,
  • Codicil to the Last Will and Testament of George Cluthé,
  • Department of National Revenue information circular on charitable organizations,
  • an agreement regarding the directors of the George Cluthé Foundation,
  • notification of registration with the Department of Revenue and Taxation,
  • official receipts for tax purposes,
  • brochures, and
  • void cheques.

Kitchener and Waterloo Community Foundation

Executive Director's Files : Board of Directors

Series consists of the Executive Director's material relating to Board of Directors meetings and general Board information. Includes lists of Board and committee members, correspondence, agendas, minutes, memoranda, accounts, donation lists, and general records relating to the organization of non-profit boards of directors. The majority of records between 1988-1997 were distributed by Executive Director Jane Humphries.

Kitchener and Waterloo Community Foundation

Board of Directors : general.

Executive Director's (Jane Humphries) file relating to KWCF Board of Directors membership and meetings. Includes primarily form letter copies re confirmation of membership on the Board and some correspondence to the Foundation, lists of meeting dates, and memoranda.

Kitchener and Waterloo Community Foundation

Award for the Kitchener and Waterloo Community Foundation's Annual Report : Council on Foundations.

Contains material relating to the Wilmer Shields Rich Awards Program for Excellence in Communications for Annual Reports. The Foundation was awarded a "Bronze" in the Annual Reports category Includes correspondence to the Foundation, a list of Annual Report award winners, memoranda, news release, and a booklet listing the 1998 award winners.

Kitchener and Waterloo Community Foundation

Fall Update, 1995 (file 1 of 2).

Working file belonging to Jane Humphries. Contains material relating to production and distribution of the "Fall Update" newsletter. Includes copies of the 1995 "Fall Update," drafts of the newsletter, canvasser letters, proofs and outline of the newsletter, draft articles, correspondence from Kitchener and Waterloo Community Foundation, canvasser lists with addresses of potential and past donors, brochures, community program information, and a work schedule for the 1995 "Fall Update."

Kitchener and Waterloo Community Foundation

Fundraising : 1990 campaign contact lists (file 2 of 2).

Contains material relating to fundraising. Includes notes, presentation transparencies, lists of contacts, a donor recognition list for the K-W Symphony, brochures, correspondence to and from the Kitchener and Waterloo Community Foundation, a list of contributions received by United Way for January 17, 1989, notes, canvasser recruitment information, projected fund growth, fundraising audio-visual script, and canvasser lists.

Kitchener and Waterloo Community Foundation

Fundraising mailing lists : W.A. Bean.

Contains material relating to Walter Bean's role in fundraising for the Foundation. Includes correspondence to and from him, form letters sent out over his signature, Fund Raising Committee material, targets of the Committee, canvasser lists, donor lists, contact lists and notes.

Kitchener and Waterloo Community Foundation

Leadership Waterloo Region.

Contains material relating to the planning for and development of a program called Leadership Waterloo Region, in which the KWCF was a founding partner. This file contains correspondence, concept documents, committee lists, agenda, memoranda, funding application, curriculum vitae of Anne Lavender, and a guide to community leadership programs in Canada.

Kitchener and Waterloo Community Foundation

Professional Advisors' Kit.

Executive Director's (Jane Humphries) working file relating to the development of the "Professional Advisors' Kit" . The kit contains information on how and why to give to the KWCF. As well as a final version of the kit, the file contains working copies, drafts with corrections and additions, handwritten notes, correspondence, flyers, and an invitations to the launching of the "Professional Advisors' Kit," Sept. 30, 1993.

Kitchener and Waterloo Community Foundation

Rogers video update.

Contains material relating to the Rogers Community cable television program on the Foundation, first made in 1985 and updated in 1987. Includes scripts, correspondence, ephemera, notes and minutes.

Kitchener and Waterloo Community Foundation

Strategic Plan, 1996.

Contains material relating to strategic planning sessions held in 1991/92, 1995/96 and March 1999. Includes materials prepared and distributed, reports, correspondence, minutes and agendas. Includes a strategic planning workbook prepared for the March 1999 Board Retreat.

Kitchener and Waterloo Community Foundation

Strategic planning package.

Contains material relating to a strategic planning presentation. Includes presentation notes, a copy of the 1999-2000 Strategic Plan for the Winnipeg Foundation and overhead transparencies for the presentation.

Kitchener and Waterloo Community Foundation

Travelling exhibit and video : International Plowing Match.

Working file relating to a travelling exhibit put on by the Kitchener and Waterloo Community Foundation at the International Plowing Match. Includes photocopies of slides: a list of companies who donated operating support to the Foundation, portraits of KCF personnel and committee members, Directors, Presidents, etc., correspondence regarding printing services, media publicity information, and draft storyboards.

Kitchener and Waterloo Community Foundation

Unitization : Kitchener and Waterloo Community Foundation funds.

Executive Director's (Jane Humphries) file of material relating to the unitization of funds. Includes balance sheets, unitization information reports, capital and income allocations, investment fund statements, notes, notes of meetings, correspondence to and from the Foundation, operating account statements, memoranda, allocation of expenses, "Report on fund unitization system," and examples of unitization from other community foundations.

Kitchener and Waterloo Community Foundation

Executive Director's Files : Conferences, Seminars, Workshops

Series consists of material relating to conferences, seminars and workshops at which the Executive Director of the Kitchener and Waterloo Community Foundation attended and often presented. Series contains records from events at the Banff Centre for Management, Canadian Association of Gift Planners, Community Foundations of Canada, Council of Foundations, Journeys in Charitable Giving and Social Entrepreneurship presentation sponsored by the Notre Dame Child and Family Institute in St. Agatha.

Includes conference agendas, lists of conference participants and exhibitors, conference proceedings, Jane Humphries' presentation notes and material, handouts, biographies, correspondence, newsletters, and presentation texts.

Kitchener and Waterloo Community Foundation

Canadian Association of Gift Planners : Round Tables of Waterloo-Wellington, Hamilton and London : "Orchestrating Opportunities : a Gift Planning Symposium," Cambridge, Ont., May 16, 1996.

Contains symposium package for a gift planning symposium attended by Jane Humphries. Includes a program, lists of sponsors, presenters, exhibitors, presentation handouts.

Kitchener and Waterloo Community Foundation

Canadian Association of Gift Planners : Waterloo-Wellington Round Table, "Planned giving with Dr. Frank Minton", Waterloo, Ont., May 16, 1995.

Contains material relating to a seminar on planned giving for which Jane Humphries was the workshop chair. Includes membership information, brochures on the Canadian Association of Gift Planners, agenda, evaluation form, notes, biographical summary of presenter, seminar outline and accompanying materials, and Royal Trust information on planned giving.

Kitchener and Waterloo Community Foundation

Community Foundations of Canada : "Building Blocks, Foundations for Vital Communities" : third national conference, Vancouver, B.C., May 19-21, 1994.

Contains material relating to a conference on community foundations at which Jane Humphries was a workshop presenter. Includes participants lists, memoranda, correspondence to and from the Foundation, registration forms, notes, presentation notes on professional advisors, donors and planned giving, and notes on collaboration in Canadian communities.

Kitchener and Waterloo Community Foundation

Community Foundations of Canada : Conference "Positioning for Growth," Calgary, Alberta, May 23, 1998.

Contains material from the Toronto Community Foundation presented at a conference attended by Owen Lackenbauer. Includes a presentation given by Carol Oliver, President and CEO of the Toronto Community Foundation, PowerPoint presentation printouts and reports on the Community Foundation of Greater Toronto, and notes from a presentation on "Growth for rejuvenating and developing community foundations."

Kitchener and Waterloo Community Foundation

Council on Foundations : Fall Conference for Community Foundations, Los Angeles, Oct. 6-9, 1993.

Contains conference package for a conference attended by Jane Humphries. Includes registration lists, memoranda, report on the conference, registrant profile, conference agenda, guide to exhibits, presentation notes on community foundation issues, and photocopied articles.

Kitchener and Waterloo Community Foundation

Council on Foundations : "Leadership for Changing Times", eleventh annual Fall conference for community foundations, Arlington, Va., Sept. 27-29, 1995.

Contains conference package for a conference attended by Jane Humphries. Includes presenter lists, sample marketing materials, presentation outlines and notes, marketplace guide, list of exhibitors, a self-study guide for Boards of Trustees, information on other community foundations, photocopied articles, advertisements, and a participant directory.

Kitchener and Waterloo Community Foundation

Newsletters

Series consists of the Kitchener and Waterloo Community Foundation's newsletters. The newsletter was published as "Fall Update" between 1985 and 1999. In 2000 the newsletter was renamed "Encounters" and continued to be published annually in the fall.

Kitchener and Waterloo Community Foundation

Clippings.

Contains material relating to the activities of the Kitchener and Waterloo Community Foundation. Includes clippings, memoranda, exhibit announcements, a photocopy of an order of service for the funeral of Walter Bean, photographs of the "Arts express camp" and a St. Mary's donation, newsletters, photocopied articles, correspondence to the Foundation, notes, proposed budget, flyers, and brochures.

Kitchener and Waterloo Community Foundation

Board of Directors.

Contains group portraits of the Kitchener and Waterloo Community Foundation Board of Directors. Includes identifications for the 1995-1996 Board group portrait:
Back row, left to right: Paul D. Mitchell, Mary D'Alton, Robert C. Caldwell, Robert M. Astley, Paul J. Motz, Howard W. Jasper, Sonja Carney.
Front row, left to right: Richard G. Meunier, Jack M. Harper, James F. Robertson, Walter A. Bean, Owen Lackenbauer, Jane Humphries, Douglas G. Brock.

Kitchener and Waterloo Community Foundation

Grants.

Contains snapshots, portraits, and formal group portraits of people associated with the Kitchener and Waterloo Community Foundation and of grant recipients and structures built with grant money. Includes some identifications:

Portraits: William Moeser, E.B. Sims, Ron Sills, Merv Lahn, John S. Acheson, Cecil Cornwell.
Formal group portrait, left to right: Audre Moser, Gerry Moser.

Kitchener and Waterloo Community Foundation

K-W Opera.

Contains a photograph of two unidentified individuals from K-W Opera to be used in the Kitchener and Waterloo Community Foundation 1996 annual report.

Kitchener and Waterloo Community Foundation

K-W Symphony.

Contains snapshots and portraits of the Kitchener-Waterloo Symphony relating to the Kitchener and Waterloo Community Foundation's Symphony fund. Includes identifications on some portraits:

Portrait: John Cowperthwaite.
Portrait: John Buckley.
Group Portrait, left to right: Rich Hobson, Margarite Brooke.

Kitchener and Waterloo Community Foundation

Kiwanis Music Festival.

Contains snapshots and portraits relating to the Kiwanis Music Festival and for the 1996 annual report. Includes identifications on the verso of some portraits:

Portrait: Jeremy Hutton.
Group portrait: Left to right: Owen Lackenbaur, Jane Humphries.
Group portrait: Left to right: Jane Humphries, Donna [?].

Kitchener and Waterloo Community Foundation

Living younger / hardy hearts.

Contains snapshots of participants in the Kitchener and Waterloo Community Foundation's involvement in the "Living younger : hardy hearts" program. Includes identification of some individuals:
Left to right: Brigid Loveday, Joyce Stormont, Jane Humphries.

Kitchener and Waterloo Community Foundation

Town Hall Meeting, 1991.

Contains snapshots and group portraits relating to the 1991 Town Hall Meeting. Includes identifications on verso of some group portraits:

  • Group portrait: left to right: David Crane, [?], Jon Rohr, Mary D'Alton, Jane Humphries, Alan Quarry, [?].
  • Group portrait: left to right: John Panabaker, Nicole Reid, Doug Dodds.
  • Group portrait: left to right: James F. Robertson, John Panabaker, Howard Jasper, John Acheson.
  • Group portrait: Back row, left to right: Brian Luby, [?]
  • Front row, left to right: John H. Panabaker, Doug Dodds, [?].

Kitchener and Waterloo Community Foundation

Sound Recordings

Series consists of audio cassettes for the Kitchener and Waterloo Community Foundation. Includes professional growth cassettes produced by California : Audio Archives International Inc., interviews with Kitchener and Waterloo Community Foundation staff, an excerpt from Jerr Boschee's presentation at the National Leadership Forum, and a radio spot from CKWR FM. The majority of cassettes consist of interviews with past presidents of the Kitchener and Waterloo Community Foundation.

Kitchener and Waterloo Community Foundation

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