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Archival description
Kitchener and Waterloo Community Foundation fonds.
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Board of Directors.

Contains minutes of and supporting documents for meetings of the Board of Directors. Includes minutes, appointment of Honorary Director, Governance Committee terms of reference, grant histories, the "Outgoing President's report," signing resolutions, policies, "Our millennium" presentation notes, investment policies and objectives, financial statements, committee reports, investment fund statements, Board appointments, and award information.

Kitchener and Waterloo Community Foundation

Operating Committee.

Contains minutes of and supporting documents for meetings of the Operating Committee. Includes operating account statements, lists of prospective donors, lists of new funds and gifts with donor names and amounts given, lists of bequests and funds and memoranda.

Kitchener and Waterloo Community Foundation

Award for the Kitchener and Waterloo Community Foundation's Annual Report : Council on Foundations.

Contains material relating to the Wilmer Shields Rich Awards Program for Excellence in Communications for Annual Reports. The Foundation was awarded a "Bronze" in the Annual Reports category Includes correspondence to the Foundation, a list of Annual Report award winners, memoranda, news release, and a booklet listing the 1998 award winners.

Kitchener and Waterloo Community Foundation

Professional Advisors' Kit.

Executive Director's (Jane Humphries) working file relating to the development of the "Professional Advisors' Kit" . The kit contains information on how and why to give to the KWCF. As well as a final version of the kit, the file contains working copies, drafts with corrections and additions, handwritten notes, correspondence, flyers, and an invitations to the launching of the "Professional Advisors' Kit," Sept. 30, 1993.

Kitchener and Waterloo Community Foundation

Community Foundations of Canada : Conference "Positioning for Growth," Calgary, Alberta, May 23, 1998.

Contains material from the Toronto Community Foundation presented at a conference attended by Owen Lackenbauer. Includes a presentation given by Carol Oliver, President and CEO of the Toronto Community Foundation, PowerPoint presentation printouts and reports on the Community Foundation of Greater Toronto, and notes from a presentation on "Growth for rejuvenating and developing community foundations."

Kitchener and Waterloo Community Foundation

International Plowing Match '95 Grants Committee.

Contains minutes of and supporting documents for meetings of the International Plowing Match '95 Grants Committee. Includes a list of the committee members, a news release, lists of grant recipents, invitation to the Grants Awards Ceremony, and a list of companies requesting grant applications.

Kitchener and Waterloo Community Foundation

Canadian Centre for Philanthropy, 1984-1996, (file 2 of 2).

Contains material relating to the Canadian Centre for Philanthropy. Includes memoranda, Kitchener and Waterloo Community Foundation registration information, photocopied articles, correspondence to and from the Foundation, foundation questionnaire, summary of the Canadian Centre for Philanthropy's Policy on Dissemination of Information, and brochures.

Kitchener and Waterloo Community Foundation

Estate Planning Council.

Contains material relating to distribution of the KWCF's "Professional Advisor's Kit" to members of the Estate Planning Council, following presentations by the KWCF. Includes correspondence and mailing lists.

Kitchener and Waterloo Community Foundation

Job description.

Contains material relating to job descriptions for the Foundation. Includes an administrative assistant job description, a list of roles and responsiblities for regional centres, position descriptions for the Hamilton Community Foundation, a summer student job description for the Kitchener and Waterloo Community Foundation, and a resumé of an applicant for the summer student job.

Kitchener and Waterloo Community Foundation

Public Trustee.

Contains material relating to the Ontario Ministry of the Attorney General, Office of the Public Trustee, Charities Division. Includes correspondence to and from the Foundation, photocopied articles, lists of Board of Directors, and notes.

Kitchener and Waterloo Community Foundation

[Board of Directors manual, 1997].

Manual in a tabbed format with sections:

  1. KWCF Info, including a list of Board of Directors meetings for 1997, President's letter 1977, and a copy of the 1996 "Fall Update";
  2. Board role (organization chart);
  3. Plans/Policies;
  4. Act and Bylaws;
  5. Goals and Objectives;
  6. Asset Development;
  7. Communications;
  8. Grants;
  9. Investment;
  10. Board minutes (May 7, 1997 only);
  11. Board and Committees;
  12. Community Foundations.

Includes lists of committee members, minutes of some committees, investment information, plans and policies, Act of Incorporation, "By-law no. 4," goals and objectives, communication plan, minutes, information on grants and the grant application process.

Kitchener and Waterloo Community Foundation

Grants Committee.

Contains minutes of and supporting documents for meetings of the Grants Committee. Includes lists of grants given, a "Grant objectives plan for implementation," and grants recommendations.

Kitchener and Waterloo Community Foundation

Donors : prospects.

Contains material relating to potential donors. Includes correspondence to and from the Kitchener and Waterloo Community Foundation, donation cards, newspaper clipping, notes, etc.

Kitchener and Waterloo Community Foundation

Miscellaneous.

Executive Director's (Jane Humphries) working file relating to the KWCF Foundation vision and mission statements, strategic planning, goals and objectives.

Kitchener and Waterloo Community Foundation

Community Foundations of Canada : "Community Foundations Stepping Out, Looking Ahead," fifth national conference, Calgary Alta., May 21-24, 1998 (file 1 of 2).

Jane Humphries' file on the Community Foundations of Canada Conference held in Calgary, Alberta, May 21-24, 1998. She was a member of the Conference Planning Committee.

Includes conference registration packages, program outline and conference program, confirmation receipt, flyers, handouts on community foundations, table of contents, registration forms, evaluation of the conference, correspondence to and from the Kitchener and Waterloo Community Foundation, order form for handouts, participant list, round table list, conference notes, working agenda and action sheet, brochures, memoranda, conference planning meeting notes, proposed budget, speaker criteria, conference evaluation summary, conference terms of reference, proposed conference timeline, and contact people with phone numbers.

Kitchener and Waterloo Community Foundation

Award : Alastair Gamble selection.

Contains material relating to the presentation of the Community Foundations of Canada Alastair Gamble Memorial Award to the Kitchener and Waterloo Community Foundation in 1996, the first year the award was given. Includes booklets, correspondence to and from the Foundation, photocopied cheques, a completed Award application, photocopied articles, memoranda, 1998 submissions from other communtiy foundations.

Kitchener and Waterloo Community Foundation

Ernst & Young.

Contains material relating to accounting issues, incuding unitization. Includes correspondence to and from the Kitchener and Waterloo Community Foundation, job description for a volunteer accounting position and resumés.

Kitchener and Waterloo Community Foundation

United Way : surveys.

Contains material relating to the Foundation's United Way fund. Includes quarterly investment reports, capital markets review and outlook, account summaries, and lists of United Way securities by maturity.

Kitchener and Waterloo Community Foundation

Strategic Plan, 1996.

Contains material relating to strategic planning sessions held in 1991/92, 1995/96 and March 1999. Includes materials prepared and distributed, reports, correspondence, minutes and agendas. Includes a strategic planning workbook prepared for the March 1999 Board Retreat.

Kitchener and Waterloo Community Foundation

Unitization : Kitchener and Waterloo Community Foundation funds.

Executive Director's (Jane Humphries) file of material relating to the unitization of funds. Includes balance sheets, unitization information reports, capital and income allocations, investment fund statements, notes, notes of meetings, correspondence to and from the Foundation, operating account statements, memoranda, allocation of expenses, "Report on fund unitization system," and examples of unitization from other community foundations.

Kitchener and Waterloo Community Foundation

K-W Symphony.

Contains snapshots and portraits of the Kitchener-Waterloo Symphony relating to the Kitchener and Waterloo Community Foundation's Symphony fund. Includes identifications on some portraits:

Portrait: John Cowperthwaite.
Portrait: John Buckley.
Group Portrait, left to right: Rich Hobson, Margarite Brooke.

Kitchener and Waterloo Community Foundation

Living younger / hardy hearts.

Contains snapshots of participants in the Kitchener and Waterloo Community Foundation's involvement in the "Living younger : hardy hearts" program. Includes identification of some individuals:
Left to right: Brigid Loveday, Joyce Stormont, Jane Humphries.

Kitchener and Waterloo Community Foundation

Video Recordings

Series consists of videocassettes relating to the Kitchener and Waterloo Community Foundation. Includes interviews, commercials, dinners, meetings, instructional videos, presentations, a tribute, and a documentary. Several of the videos were produced by Kitchener : Rogers Community 20 and Kitchener : CKCO-TV.

Kitchener and Waterloo Community Foundation

Artifacts

Series consists of a guest book for the Kitchener and Waterloo Community Foundation. The guest book was used to record guests at town meetings and Our Millennium project between 1991 and 1999.

Kitchener and Waterloo Community Foundation

Diversity.

File consists of information regarding diversity in both the KWCF workplace and the greater community. Includes an information package on diversity in the workplace, a meeting agenda, a profile of immigrants in Waterloo Region, and a diskette featuring a powerpoint presentation on diversity.

Kitchener and Waterloo Community Foundation

Board of Directors : Minute Books

Series consists of Board of Directors minute books relating to the policies, finances and management of the Kitchener and Waterloo Community Foundation. Series includes minutes and supporting documents including correspondence, reports, proposals, financial information, memoranda, agendas, brochures, and bills.

Kitchener and Waterloo Community Foundation

Donations : stocks.

Information file belonging to the Executive Director (Jane Humphries) containing material relating to gifts of securities. Includes correspondence to the Kitchener and Waterloo Community Foundation, photocopied articles, newspaper clippings, notes on donating personally owned securities, and a bulletin on the Income Tax Act.

Kitchener and Waterloo Community Foundation

Information requests.

Contains material relating to requests for information about the Kitchener and Waterloo Community Foundation. Includes directory update information for several directories, surveys and questionnaires, memoranda and correspondence to and from the Foundation.

Kitchener and Waterloo Community Foundation

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