Fonds consists of material relating to the history and operation of the Kitchener and Waterloo Community Foundation from its founding in 1984 to the present. It includes correspondence, committee minutes and agendas, ephemera, financial statements, publications, reports, speeches, photographs, sound recordings and video recordings and electronic records.

Series consists of material relating to the incorporation and organization of the Kitchener and Waterloo Community Foundation. Includes originals and photocopies of bills, by-laws and an Order in the Supreme Court of Ontario.

The Act received first reading March 27, 1984; Royal Assent May 1, 1984.

Original with corporate seal, signatures of Vice President James F. Robertson and Secretary Jane Humphries.

Contains a photocopy of the Order issued by the Honourable Mr. Justice Griffiths in the matter of the Declaration of Trust creating "The Kitchener and Waterloo Community Foundation," etc., Tuesday October 9th, 1984.

This Act, to amend the number of directors, received first reading Oct. 19, 1988; Royal Assent Dec. 15, 1988.

This Act received first reading June 8, 1993; Royal Assent June 30, 1993. Its purpose was to "alter the composition and quorum of the nominating committee, the reappointment rules for directors and the method of filling vacancies on the Board and to permit the Foundation to locate its head office anywhere in the regional Municipality of Waterloo."

This Act received first reading May 22, 2003; Royal Assent June 26, 2003 (photocopy). Purpose "to amend its objects, the composition of its Board of Directors and nominating committee, its powers and obligations with respect to the publication of financial statements."

Unsigned photocopy.

Original with corporate seal, signatures of President K.G. Murray and Secretary D.E. Weaver.

Original with corporate seal, signatures of President John Panabaker and Vice-President Jack M. Harper.

Original with corporate seal, signatures of President John Panabaker and Secretary Jane Humphries.

Original with corporate seal, signatures of President John Panabaker and Secretary Jane Humphries.

Series consists of material relating to the responsibilities of the Executive Director. Includes budgets, accounts, memoranda, Fall Update newsletters, correspondence, subscription forms, information requests, job descriptions, letters of appreciation, promotional material, exhibit material, reports, news releases, lists of award winners, records of donations, committee records, focus group records, fundraising event records, Gala Dinner records, town meeting records, speeches, newspaper clippings, invitations, television and video scripts, and records of the launching luncheon.

Records relating to the Kitchener and Waterloo Community Foundation's relationship with the Canadian Centre for Philanthropy, Centre In The Square, Community Foundations of Canada, Ernst & Young, Estate Planning Council, K-W Symphony Concert, Waterloo Law Association, Waterloo-Wellington Fund Raising Executives, and Leadership Waterloo Region are also included.

Contains material relating to the presentation of the Community Foundations of Canada Alastair Gamble Memorial Award to the Kitchener and Waterloo Community Foundation in 1996, the first year the award was given. Includes booklets, correspondence to and from the Foundation, photocopied cheques, a completed Award application, photocopied articles, memoranda, 1998 submissions from other communtiy foundations.

Contains material relating to the Wilmer Shields Rich Awards Program for Excellence in Communications for Annual Reports. The Foundation was awarded a "Bronze" in the Annual Reports category Includes correspondence to the Foundation, a list of Annual Report award winners, memoranda, news release, and a booklet listing the 1998 award winners.

Contains material relating to the Kitchener and Waterloo Community Foundation budget. Includes notes, operating budgets, memoranda, draft budgets, cash flow charts, and audited financial statements.

Contains material relating to the Kitchener and Waterloo Community Foundation budget. Includes cash flow charts, annual cash flow plans, lists of grants, financial highlights and summaries, notes, financial reports, agenda, draft cash flow charts and cash summaries.

Contains material relating to the Canadian Centre for Philanthropy. Includes correspondence, memoranda and information received as mailouts from the Centre to its members. Includes brochures, ephemera, newsletters, memoranda, photocopied articles, draft entries for the Canadian Directory to Foundations, information regarding the Canadian Centre for Philanthropy Employee Benefit Program for members, and notes.

Contains material relating to the Canadian Centre for Philanthropy. Includes memoranda, Kitchener and Waterloo Community Foundation registration information, photocopied articles, correspondence to and from the Foundation, foundation questionnaire, summary of the Canadian Centre for Philanthropy's Policy on Dissemination of Information, and brochures.

Contains material relating to the KWCF's response (unsuccessful) to a Centre in the Square RFP for an Investment Advisor. Includes correspondence to and from the Kitchener and Waterloo Community Foundation.

Material relating to communications vehicles for Foundations, such as annual reports and Town meetings. Includes photocopies of presentation at a CFC workshop and a list of elements of the KWCF "Town Meeting."

Contains material relating to an application that the Community Foundations of Canada submitted to the Trillium Foundation on behalf of its Ontario members. KWCF Executive Director Jane Humphries was the Ontario Regional Coordinator. Includes memoranda, and information about the application.

Information binder maintained by KWCF, divided in sections: Tips and Tools; C.F. of C. Info Bulletin; Crown Agency Foundations; C.F. of C. Board Minutes; '95 McConnel Foundation Report; TAP [Technical and Professional Assistance Program] Evaluation; Minutes [of the Program Development Committee].

Information file belonging to the Executive Director (Jane Humphries) containing material relating to gifts of securities. Includes correspondence to the Kitchener and Waterloo Community Foundation, photocopied articles, newspaper clippings, notes on donating personally owned securities, and a bulletin on the Income Tax Act.

Contains material relating to donations. Includes photocopied articles regarding donations and donation rules, disbursement rules for Canadian foundations, memoranda, and notes.

Contains material relating to funds donated by corporations.

Includes information about a "mini campaign" held in 1993 to raise funds "from the corporate sector to offset operating costs of the Foundation." Includes correspondence to and from the Kitchener and Waterloo Community Foundation regarding contributions, form letters, a list of prospect companies for operating support, memoranda, a list of operating fund pledges, notes, a list of Operating Support Sub-Committee members, minutes, operating expenses, and a certificate for a plot at Memory Gardens [estate of S. Mann, misfiled?].

Contains material relating to potential donors. Includes correspondence to and from the Kitchener and Waterloo Community Foundation, donation cards, newspaper clipping, notes, etc.

Contains material relating to accounting issues, incuding unitization. Includes correspondence to and from the Kitchener and Waterloo Community Foundation, job description for a volunteer accounting position and resumés.

Contains material relating to distribution of the KWCF's "Professional Advisor's Kit" to members of the Estate Planning Council, following presentations by the KWCF. Includes correspondence and mailing lists.

Contains Executive Director's copies of minutes of meetings of the Executive Committee.

Working file belonging to Jane Humphries. Contains material relating to the Kitchener and Waterloo Community Foundation "Fall Update" newsletter. Includes a copy of the 1991 and 1990 "Fall Update," proofs and draft articles, a copy of the 1990 annual report, notes, suggestions for format and content of the 1991 newsletter, and a letter from the Hamilton Foundation.

Working file belonging to Jane Humphries. Contains material relating to the Kitchener and Waterloo Community Foundation "Fall Update" newsletter. Includes copies of the 1991 and 1992 "Fall Update," layout notes, newsletter drafts and proofs, United Way newsletters for 1992, copies of the 1991 annual report, and four snapshots of the Waterloo Concert Band.

Working file belonging to Jane Humphries. Contains material relating to the Kitchener and Waterloo Community Foundation "Fall Update" newsletter. Includes a work schedule, canvasser list, canvasser letters by category, names and addresses of potential donors, a copy of the 1993 "Fall Update," proofs for the newsletter, drafts of articles, notes, suggested story ideas, copies of the 1992 "Fall Update," brochures, and a list of operating support pledges.

Working file belonging to Jane Humphries. Contains material relating to the Kitchener and Waterloo Community Foundation "Fall Update" newsletter. Includes memoranda, canvasser lists for 1994, work schedule for 1994 "Fall Update," notes, copies of the 1994 "Fall Update," canvasser letters to potential and past donors, newsletter proofs, and draft letters.

Working file belonging to Jane Humphries. Contains material relating to production and distribution of the "Fall Update" newsletter. Includes copies of the 1995 "Fall Update," drafts of the newsletter, canvasser letters, proofs and outline of the newsletter, draft articles, correspondence from Kitchener and Waterloo Community Foundation, canvasser lists with addresses of potential and past donors, brochures, community program information, and a work schedule for the 1995 "Fall Update."

Working file belonging to Jane Humphries. Contains material relating to the Kitchener and Waterloo Community Foundation "Fall Update" newsletter. Includes copies of the 1995 and 1996 "Fall Update," work schedules for the 1996 and 1997 "Fall Update" and canvasser letters, correspondence to and from the Foundation, proofs of the newsletter, drafts of stories and suggested layout of the newsletter, invitation to the President's Reception, canvasser lists with names and addresses of past and potential donors, and notes.

Working file belonging to Jane Humphries. Contains fund-raising "canvasser" form letters in nine donor categories to be mailed with copies of the KWCF "Fall Update" newsletter attached.

Contains material relating to focus groups held Dec. 1992 to Feb. 1993 to obtain input on "future planning and feedback on the Foundation's role from donors and friends of the Foundation." Includes discussion summaries, notes on the focus group luncheon, memoranda, a donor group discussion summary (with names of donor participants), and notes from the Board Retreat.

Contains original signed forms subscribing money to the Foundation.

Contains material relating to the Kitchener and Waterloo Community Foundation 10th Anniversary Gala Dinner held June 1, 1994. Includes a program for the celebration, correspondence to and from the Foundation, Gala Dinner seating plan, Gala Dinner invitations, a Mayoral Proclamation to declare June 4th, 1994 as "Community Foundation Week," and minutes of the 10th Anniversary Council meeting. Includes a note inside the folder, "please refer to 10th Anniversary binder, located in Executive Director's bookcase."

Contains material relating to fundraising. Includes copies of fundraising form letters sent to individuals, internal list of donors to June 30, 1986, a list of pledges and potential donations from September to December 31, 1987, memoranda, draft form letters, and notes.

Contains material relating to a 1990 fundraising campaign to increase capital. Includes notes, overhead transparencies for canvasser training, lists of contacts, donor correspondence, canvasser recruitment information, fundraising audio-visual script, and canvasser contact lists.

Contains material relating to fundraising. Includes notes, presentation transparencies, lists of contacts, a donor recognition list for the K-W Symphony, brochures, correspondence to and from the Kitchener and Waterloo Community Foundation, a list of contributions received by United Way for January 17, 1989, notes, canvasser recruitment information, projected fund growth, fundraising audio-visual script, and canvasser lists.

Contains material relating to the Fundraising Committee. Includes agenda, minutes, supporting documents, correspondence and membership information. Includes an inserted files: "DEW's Fundraising, 1986-1991," containing copies of letters for bulk mailings and lists of contributions by canvasser.

Contains material relating to Walter Bean's role in fundraising for the Foundation. Includes correspondence to and from him, form letters sent out over his signature, Fund Raising Committee material, targets of the Committee, canvasser lists, donor lists, contact lists and notes.

Working file relating to the Kitchener and Waterloo Community Foundation 10th Anniversary Gala Dinner. Includes invitations to the 1994 Town Meeting, Gala invitations and tickets, invitations and programs, form letters, seating plans, canvassing mailing lists, and a Gala guest list.

Contains material relating to the Grand River Project Committee.

Includes a news release, a miniature canoe paddle, memoranda, correspondence to and from the Kitchener and Waterloo Community Foundation, a newspaper clipping, Walter Bean Grand River Trail Project business plan and "Peterson Report" summary, agenda and minutes of meetings, newsletters, maps, committee member list, Council recommendations regarding the Grand River Corridor Conservation Plan, overview of the Grand River Project, official receipt from the City of Kitchener, summary and recommendations for future proposals for the Grand River Corridor, and lists of Grand River Trail access nodes and trail segments.

Contains material relating to requests for information about the Kitchener and Waterloo Community Foundation. Includes directory update information for several directories, surveys and questionnaires, memoranda and correspondence to and from the Foundation.

Contains material relating to job descriptions for the Foundation. Includes an administrative assistant job description, a list of roles and responsiblities for regional centres, position descriptions for the Hamilton Community Foundation, a summer student job description for the Kitchener and Waterloo Community Foundation, and a resumé of an applicant for the summer student job.

Contains material relating to the Foundation's involvement with the K-W Symphony. Includes correspondence to and from the Foundation, photocopied articles, programmes, and brochures.

Contains material relating to a fundraising event for the Foundation, an art exhibit of the work of James Lorimer Kierstead held at the Waterloo Inn, April 5, 1994. Includes correspondence to and from the Foundation, a reception distribution list, an invitation, and a draft advertisement and invitation.

Contains material relating to the operating endowment fund. Includes minutes of the Operating Endowment Committee, correspondence to and from the Foundation, and a list of operating support pledges from local companies.

Executive Director's binder containing general information about planned giving, arranged in categories: KWCF Agency Endowment; Managing Endowments; Advantages of Community Foundations; Professional Advisor Marketing; Planned Giving; Fundraising; Other Community Foundations; Annuities/trusts; Life Insurance; Estate Planning; Wills/Bequests; Revenue Canada; Income Tax Act. Includes ephemera, articles, presentations, newsletters, etc.

Contains material relating to the launching luncheon of the Kitchener and Waterloo Community Foundation, held Oct. 16, 1984. Includes correspondence to and from the Foundation, transcripts of speeches given at the luncheon, preliminary guest list, pamphlets, minutes of the Promotion and Public Relations Committee, photocopied articles, memoranda, original drafts of a report on the concept and objectives of the Foundation, and agenda. Includes text of a speech by J. Alleyn Taylor.

Contains material relating to the planning for and development of a program called Leadership Waterloo Region, in which the KWCF was a founding partner. This file contains correspondence, concept documents, committee lists, agenda, memoranda, funding application, curriculum vitae of Anne Lavender, and a guide to community leadership programs in Canada.

Contains correspondence to and from the Kitchener and Waterloo Community Foundation. Includes correspondence from John English, M.P., correspondence from the House of Commons, and newspaper clippings.

Contains material relating to the promotion of the Foundation on cable television. Includes correspondence to and from the Foundation, lists, notes, draft scripts, ephemera.

Executive Director's (Jane Humphries) working file relating to the KWCF Foundation vision and mission statements, strategic planning, goals and objectives.

Contains material relating to Nevada ticket sales. Includes invoices, notes, photocopies and original copies of lottery licences, lottery report forms for the City of Waterloo, correspondence to and from the Foundation, break open ticket lottery reports, and memoranda.

Contains material relating to Nevada lottery ticket sales. Includes Nevada break open ticket lottery report worksheets, balance sheets, invoices, photocopied cheques, City of Waterloo analysis of break open tickets, photocopies and original copies of lottery licences, correspondence to the Foundation, memoranda, notes, completed Nevada ticket permission form.

Contains material relating to a New Year's Eve Monte Carlo event held by the Kitchener and Waterloo Community Foundation. Includes legal forms, licenses and invoices.

Contains four copies of a news release dated Oct. 4, 1993.

Contains material relating to operating budgets. Includes operating budgets, balance sheets, comparative and actual budgets for the operating account, notes, operating fund continuous pledges with names of companies pledging, lists of donations, synopsis of the Hallman Fund, and memoranda.

Contains agendas, minutes and supporting documents of the Kitchener and Waterloo Community Foundation Operating Committee.

Contains material relating to the KWCF involvement in "Our Millennium" National Project.

This project was a Community Foundations of Canada initiative, aimed at encouraging groups to make millennium "gifts" to their communities. Includes a report on the project, magazine clippings, memoranda, "Our millennium" Steering Committee minutes, correspondence to and from the Foundation, Steering Committee strategic action plan (April 2000), request for funding, advertising campaign radio scripts, public service announcement print campaign, "Our millennium" update, agenda, terms of reference, newsletters, and photocopied articles. Karin Voisin's file.

Contains material relating to a dinner held Nov. 30, 1993 in Past President John Panabaker's honour. Includes dinner programmes, correspondence to and from the Foundation, dinner invitations, and a list of John Panabaker's contributions to the Foundation.

Executive Director's (Jane Humphries) working file relating to the development of the "Professional Advisors' Kit" . The kit contains information on how and why to give to the KWCF. As well as a final version of the kit, the file contains working copies, drafts with corrections and additions, handwritten notes, correspondence, flyers, and an invitations to the launching of the "Professional Advisors' Kit," Sept. 30, 1993.

Contains material relating to the Professional Advisors' Kit, developed by a subcommittee of the KWCF. Includes memoranda, correspondence in response to requests for information, ephemera, agendas and minutes of the Professional Advisors' Subcommittee.

Contains material relating to membership in and activities of the Promotion and Public Relations Committee. Includes correspondence , agendas and minutes, membership list, memoranda, press releases, notes, photocopied articles, ephemera, clippings, and transcripts of speeches given by W.A. Bean and Kenneth G. Murray.

Contains material relating to the Ontario Ministry of the Attorney General, Office of the Public Trustee, Charities Division. Includes correspondence to and from the Foundation, photocopied articles, lists of Board of Directors, and notes.

Contains material relating to a promotional video made for the Rogers Community cable television station. Includes a list of air times, an outline and script and a list of grant recipients highlighted in the Rogers Cable show.

Contains material relating to the Rogers Community cable television program on the Foundation, first made in 1985 and updated in 1987. Includes scripts, correspondence, ephemera, notes and minutes.

Contains material relating to a proposed shared office building with other charities. Includes correspondence to and from the Foundation, an invitation to a community information centre, photocopied articles, brochures, agenda, and memoranda.

Contains material relating to a meeting held to form a non-profit consortium of charitable groups for purchasing supplies.

Contains material relating to other community foundations' spending, capital, and administrative policies. Includes responses to a survey sent out by the KWCF.

Contains material relating to strategic planning sessions held in 1991/92, 1995/96 and March 1999. Includes materials prepared and distributed, reports, correspondence, minutes and agendas. Includes a strategic planning workbook prepared for the March 1999 Board Retreat.

Contains material relating to a strategic planning presentation. Includes presentation notes, a copy of the 1999-2000 Strategic Plan for the Winnipeg Foundation and overhead transparencies for the presentation.

Working file relating to the Kitchener and Waterloo Community Foundation Town Meetings. Includes invitations to the 1989, 1990 and 1991 Town Meetings, correspondence to and from the Foundation, correspondence from M.P.P. Will Ferguson, transcript of remarks from the 1990 and 1991 Town Meetings, press releases, photocopied articles, list of grants presented at the 1989 and 1991 Town Meetings, invoices, a copy of the 1989 "Fall Update," notes, and newspaper clippings.

Working file relating to the Kitchener and Waterloo Community Foundation Town Meetings. Includes invitations, the 1991 annual report, agenda, newspaper clippings, news releases, memoranda, correspondence from the Foundation, photocopied articles, notes, remarks from the Town Meeting, list of grants given for 1992, and invoices.

Working file relating to the Kitchener and Waterloo Community Foundation Town Meetings. Includes press releases, agendas, receipts, invitations, correspondence to and from the Foundation, photocopied articles, copy of the 1991 and 1992 annual reports, copy of the 1992 "Fall Update," notes, invoices, copies of remarks and addresses, list of grants awarded, minutes, and a list of attendees.

Contains material relating to the 10th Anniversary of the Kitchener and Waterloo Foundation and the Foundation's Town Meetings, originally housed in binder, divided into categories: To do; 10th Anniversry Council; Media; Invitations; Gala Dinner; Entertainment; Thank-You's; Town Meeting; A.V. Script; Cable T.V. Show; Printing; Other 10th Celebrations. Includes correspondence, minutes, ephemera, clippings, news releases and working papers, including notes and draft scripts.

Working file relating to the Kitchener and Waterloo Community Foundation Town Meeting for 1995. Includes invitations, memoranda, agenda, transcript of President's remarks, speech by Peter C. Maurice, press releases, photocopied articles, script for slide presentation, media information, advertisement for the Town Meeting, correspondence from the Foundation, names of attendees at the meeting, canvasser list of names of donors with amount donated, list of grants awarded by the Foundation in 1994, invoices, and a list of operating support companies.

Working file relating to the Kitchener and Waterloo Community Foundation Town Meeting for 1996. Includes invitations to the meeting, a list of companies receiving certificates of appreciation at the meeting, text of speech by Ronald G. Gage, press releases, agenda, list of funds established, correspondence to and from the Foundation, newspaper clippings, memoranda, names of attendees at the meeting, copies of the 1996 Town Meeting presentation script and President's remarks, and canvasser lists with names of donors and pledge amounts recorded.

Working file relating to the Kitchener and Waterloo Community Foundation Town Meeting for 1997. Includes invitations to the meeting, form letters, copies of thank-you's to Town Meeting sponsors, Town Meeting working agenda, photocopied articles, Town Meeting presentation script, transcript of remarks by Ken Murray, news releases, invoices, and notes.

Working file relating to a travelling exhibit put on by the Kitchener and Waterloo Community Foundation at the International Plowing Match. Includes photocopies of slides: a list of companies who donated operating support to the Foundation, portraits of KCF personnel and committee members, Directors, Presidents, etc., correspondence regarding printing services, media publicity information, and draft storyboards.

Executive Director's (Jane Humphries) file of material relating to the unitization of funds. Includes balance sheets, unitization information reports, capital and income allocations, investment fund statements, notes, notes of meetings, correspondence to and from the Foundation, operating account statements, memoranda, allocation of expenses, "Report on fund unitization system," and examples of unitization from other community foundations.

Contains material relating to a promotional article, "A charitable alternative," for the the Waterloo Law Association Newsletter, vol. 5, no. 1, 1993. Includes notes, correspondence, draft and copies of the newsletter.

Contains material relating to the Waterloo Wellington Fund Raising Executives for which Karin Voisin was a Board member and program chair. Includes information about presentations and programs, board agendas, minutes and supporting documents, annual reports, bylaws.

Series consists of material relating to conferences, seminars and workshops at which the Executive Director of the Kitchener and Waterloo Community Foundation attended and often presented. Series contains records from events at the Banff Centre for Management, Canadian Association of Gift Planners, Community Foundations of Canada, Council of Foundations, Journeys in Charitable Giving and Social Entrepreneurship presentation sponsored by the Notre Dame Child and Family Institute in St. Agatha.

Includes conference agendas, lists of conference participants and exhibitors, conference proceedings, Jane Humphries' presentation notes and material, handouts, biographies, correspondence, newsletters, and presentation texts.