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Archival description
Grand River Conservation Commission fonds.
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A1.

File consists of "A" correspondence to and from E.F. Roberts concerning building or bridge parts for sale; also concerning hiring policy for the Conestogo Project. Includes ms. notes.

Grand River Conservation Commission

A1.

File consists of "A" correspondence to and from E.F. Roberts, primarily Armco Drainage and Metal products.

Grand River Conservation Commission

A1.

File consists of correspondence: one letter to and reply from E.F. Roberts re enumeration for census purposes on lands owned by the GRCC..

Grand River Conservation Commission

A1.

File consists of "A" correspondence to and from E.F. Roberts, primarily with Amalgamated Electric Corporation re circuit breakers at the dam, also with H.G. Acres.

Grand River Conservation Commission

Acres Conestogo.

File consists of material relating to the Conestogo Dam project, including correspondence to and from Wm. Philip and others and reports from H.G. Acres Co., Consulting Engineers. This general file covers all aspects of the project from land expropriation, engineering, government support, etc. Includes ms. notes by Wm. Philip as well as ms. draft letters by E.F. Roberts.

Grand River Conservation Commission

Administration : Board Minutes : Secretary-Treasurer's Files

Series consists of successive Secretary-Treasurer's copies of GRCC minutes and supporting documentation. Files contain in addition to minutes all pertinent correspondence sent and received by the Secretary-Treasurer, some copies of executive minutes, ms. notes and drafts of correspondence and documents. Annual meeting files contain lists of commission members for the year commencing, also correspondence form the various municipalities re attendance, members, etc.

Grand River Conservation Commission

Administration : Chairman's Files : Wm. Philip

Series consists of William A. Philip's files accumulated and maintained primarily during his tenure as Chairman of the Grand River Conservation Commission, and relating to its operations and activities. Includes correspondence (some legal), minutes, reports, ms. notes, plans etc., concerning land acquisition, dam projects, reforestation, flood control, agreements and relations with federal and provincial governments.

Grand River Conservation Commission

Administration : Financial

Series consists of incomplete financial records of the Grand River Conservation Commission from 1936 to 1965. Includes bank books, cash journals, journals, cheque registers, ledgers and cost studies.

Grand River Conservation Commission

Administration : Financial : Accounts : Conestogo

Series consists of material relating to the capital and land clearing accounts for financing and construction of the Conestogo Dam Project, including gauge stations. Each folder contains quarterly financial statements for a particular account, accompanied by correspondence, receipts, invoices, tax notices, ms. notes, etc.

Grand River Conservation Commission

Administration : Financial : Accounts : Salvage and Other

Series consists of material relating to GRCC salvage, miscellaneous and special accounts. Folders contain quarterly financial statements for a particular account, accompanied by correspondence, receipts, invoices, tax notices, ms. notes, etc. The salvage account tracked revenue received from the sale of materials such as fence posts, demolition and or/sale of buildings on GRCA property.

Grand River Conservation Commission

Administration : Financial : Accounts : Shand

Series consists of material relating to Shand Dam operating accounts, including expenditures for taxes, insurance, operation and general maintenance, cottage lots, equipment, saw mill, nursery, reforestation, woodlot management and uniforms. Each folder contains quarterly financial statement accompanied by correspondence, receipts, invoices, tax notices, ms. notes, etc.

Grand River Conservation Commission

Administration : Manager's Files : Ilmar Kao 1958-1959

Series consists of files created and maintained by Ilmar Kao in his position as Manager and Assistant Secretary of the Grand River Conservation Commission during 1958 and 1959. Includes correspondence, memoranda, reports, invoices, ms. notes and calculations etc. relating to land acquisition, cottage and property rental, services, insurance, dam operations, forestry operations, Mechanical and Maintenance Department operations, relations with municipalities and government departments, and personnel.

Grand River Conservation Commission

Administration : Secretary Treasurer's Files : 1938-1941 : F.P. Adams

Series consists of files belonging to F.P. Adams, Secretary Treasurer of the Grand River Conservation Commission, dating from 1938 until 1941concerning all aspects of the organization, administration and operations of the Commission. Includes finance and accounting; personnel; land acquisition and management; dam project records; relations with municipalities, government departments and ordinary citizens. Includes correspondence, financial records, minutes, reports, clippings, blueprints, sketches and ephemera.

Grand River Conservation Commission

Administration : Secretary Treasurer's Files : 1960-1966 : Ilmar Kao

Series consists of records created and maintained by Ilmar Kao in his position as Secretary Treasurer of the Grand River Conservation Commission, with some overlap to his previous position as Manager and Assistant Secretary. Includes material relating to the Ayr and Montrose Dams proposal, to assessment costs and notices, insurance, personnel, relations with municipalities and government departments, operations including dam, forestry, maintenance, land acquisition and management, cottage lots and rentals, etc. Contains correspondence, financial records, reports, memoranda, blueprints, ms. notes and calculations.

Grand River Conservation Commission

Administration : Secretary Treasurer's Files : E.F. Roberts

Series consists of files belonging to E.F. Roberts, Secretary Treasurer of the Grand River Conservation Commission, dating from 1942 until 1960 concerning all aspects of the organization, administration and operations of the Commission. The Secretary-Treasurer's position was where all roads crossed with one person overseeing finance and accounting; personnel; land acquisition and management; dam project management; relations with municipalities, government departments and ordinary citizens; environmental monitoring and reforestation. Includes correspondence, financial statements accompanied by supporting invoices etc., minutes, reports, clippings, land deeds, blueprints, sketches and ephemera. The early years of E.F. Roberts tenure are not well represented in these records, most likely the result of a space-saving exercise conducted at some time in the past.

Grand River Conservation Commission

Annual and other meeting agendas and minutes.

File contains minutes and financial statements of the GRCC, annual meeting agendas and supporting documents and reports for several years between 1942 and 1959, some marked by Wm. Philip. Includes Wm. Philips ms. notes on assessments to municipalities. Includes a separate group of material relating to setting up a county forest, submitted by I.C. Marritt, Zone Forester.

Grand River Conservation Commission

Annual meeting, Brantford, Ont., Feb. 16, 1962.

File consists of annotated agenda, supporting documents and related correspondence. Includes ts. carbon correspondence to the Commission from Geo. E. Fisher, Chairman. Includes original ts. "Report of executive meetings with municipalities" signed by R.K. Pequegnat, Vice-Chairman.

Grand River Conservation Commission

Annual meeting, Brantford, Ont., Feb. 17, 1953.

File consists of minutes, agenda, supporting documents and related correspondence. Includes a later report dated April 17, 1953: "Report of a meeting called by the Chief Conservation Engineer, Dept. of Planning and Development, of the Executive, Grand River Conservation Commission, and a Committee appointed by the Grand Valley Conservation Authority" Includes ms. notes.

Grand River Conservation Commission

Annual meeting, Brantford, Ont., Feb. 17, 1956.

File consists of annotated agenda, minutes, supporting documents and related correspondence. Includes ts. carbon Chairman's report signed by Marcel Pequegnat, ms. draft financial statements and ms. notes. Minutes of special meeting April 5 1956 (held later) also in this file.

Grand River Conservation Commission

Annual meeting, Brantford, Ont., Feb. 20, 1948.

File consists of annotated agenda, supporting documents and related correspondence. Includes ms. and ts. original communications to the Commission by Wm. Philip, Chairman. Includes unattributed 3 p. ts. original document: "Proper land use policy for the Province of Ontario in Relation to Conservation Authorities." Includes ts. original Secretary-Treasurer's report.

Grand River Conservation Commission

Annual meeting, Feb. 17, 1961.

File consists of agenda, minutes, supporting documents and related correspondence. Includes memoranda from I. Kao to E.F. Roberts accompanied by ms. budget check list for 1960, draft 1961 budget, expenses and revenues re logging and sawmill operations 1959-1960. Includes "Inventory values of buildings and equipment" and ts. carbon report to the Commission by Chairman Geo. F. Fisher. Includes ms. notes and calculations by Ilmar Kao.

Grand River Conservation Commission

Annual meeting, Feb. 21, 1958.

File consists of agenda, minutes, supporting documents including financial statements, and related correspondence . Includes and ms. carbon copy of By-Law #1 and ms. Notes. Secretary Treasurer's report for 1958 is also in this file, signed by E.F. Roberts, Chief Engineer and Treasurer and N.R. Drimmie, Secretary. Secretary Treasurer's report for 1957 signed by E.F. Roberts.

Grand River Conservation Commission

Annual report and Secretary-Treasurer's report, 1952.

File consists of annotated agenda, ts. mimeograph Chairman's and Secretary Treasurer's reports dated Feb. 22, 1952 (for 1951), financial statements dated Dec. 31, 1952 and ms. draft Secretary Treasurer's report, prepared for the Annual meeting, Feb. 17, 1953. Includes annotated agenda for the latter.

Grand River Conservation Commission

Applications.

File consists of application letters for the post of Resident Operator of the Shand Dam and further correspondence with H.A. Cameron who was awarded the position.

Grand River Conservation Commission

Area signs, 1960.

File consists of manager Ilmar Kao's working papers re text for signs for conservation areas. Includes correspondence with E.F. Roberts, suppliers and with A.H. Richardson, Chief Conservation Engineer, Ontario Department of Planning and Development, Conservation Branch.

Grand River Conservation Commission

Authority.

File consists of correspondence to Wm. Philip as well as material relating to budgeting, precipitation, runoff, expropriation, and a visit from Melville V. Cohee of the of the U.S. Soil Conservation Service. Includes itinerary, ms. original and draft correspondence.

Grand River Conservation Commission

Ayr and Montrose Dams : Department of Lands and Forests.

File consists of material relating to the amalgamation of the GRCC and GVCA as well as to submission of the Ayr and Montrose Dam proposal. . Includes correspondence with A. Kelso Roberts, Minister of the Dept. of lands and Forests concerning receipt of a report by Prof. D.J. Clough, as well as other correspondence. One letter annotated by G.E. Fisher "A hot reply."

Grand River Conservation Commission

Ayr and Montrose Dams : Mr. M. A. MacKrell and Dr. R. Pinola.

File consists of material relating to drafting a proposal for construction of Ayr and Montrose Dams, as well as an overall plan for development of the watershed to be used for obtaining government assistance. The initial report proposal by M.A. MacKrell of J.M. Tomlinson & Associates, Consulting Engineers, for the engineering and final submission portion of the proposal was accepted by the GRCC executive.

J.M. Tomlinson & Associates were appointed to "undertake and engineering study of the Grand River watershed in general, and of the proposed Ayr Dam and Reservoir Site on the Nith River and the proposed Montrose Dam and Reservoir Site on the Grand River in particular." (memo, G.E. Fisher, undated). Rudolph Pinola of University of Waterloo was appointed to prepare cost-benefit study portion.

Includes correspondence, a draft appendix containing data for stream discharge measurement stations in the Grand River Basin, 1913-1963, tables drawn up by I. Kao and a thermofax copy of a 7 p. document: "Data required for a cost-benefit study for the Grand River Conservation Commission.".

Grand River Conservation Commission

Ayr and Montrose Dams : annual meeting, 1962.

File consists of material relating to the Ayr and Montrose Dam project. Includes reports presented at the annual meeting and a letter from I. Kao to G.E. Fisher dated May 4, 1962 re preliminary cost estimates and construction schedule for the project. Chairman's report dated Feb. 16, 1962 refers to "sudden passing of Mr. Roberts, office moved from Brantford to Fergus, re-organization now complete.

Grand River Conservation Commission

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