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Archival description
Grand River Conservation Authority fonds.
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Incorporation : Acts and Bills

Series consists of records relating to the incorporation and organization of the Grand River Conservation Authority and its predecessors, the Grand River Conservation Commission and the Grand Valley Conservation Authority. Includes originals and photocopies of acts, bills, and letters patent.

Grand River Conservation Authority

Grand River Navigation Act, 1837.

Consists of a ts. (thermograph) Province of Upper Canada act entitled "An Act to Incorporate a Joint Stock Company to improve the navigation of the Grand River,"(Grand River Navigation Act) dated November 18, 1837.

Grand River Conservation Authority

Organization and Administration

Series consists of miscellaneous records concerning the organizational structure and functions of the Grand River Conservation Authority and its predecessors, the Grand River Conservation Commission and the Grand Valley Conservation Authority. Includes minutes of meetings, organizational charts and reports.

Grand River Conservation Authority

Board Minutes : Grand Valley Conservation Authority

Series consists of minutes of the general meetings of the Grand Valley Conservation Authority (GVCA) together with minutes of the GVCA Executive Committee. Includes minutes of the Grand Valley Conservation Authority Advisory Boards, whose number and official names varied over time. The name order of these bodies also varied, e.g. the Advisory Board on Recreation also appears as the Recreation Advisory Board.

Grand River Conservation Authority

Board Minutes : Grand River Conservation Authority

Series consists of the following : Grand River Conservation Authority Board of Directors : minutes of meetings; General Membership : minutes of meetings, which also occurs under the name, General Meetings : minutes, and includes the minutes of the Annual Meetings of the Grand River Conservation Authority; Executive Committee : minutes of meeting.

Also present are minutes of meetings of various advisory boards and miscellaneous committees whose names vary over time. Since 1995, the minutes of meetings of the Planning and Operations Committee, and Administration, Finance and Personnel Committee, respectively, are included.

Grand River Conservation Authority

Chapter 11 : an act to provide for the establishment of conservation authorities for the ourposes of the conservation, restoration and development of natural resources, other than gas, oil, coal and minerals and for the prevention of floods and of water pollution, assented to April 5th, 1946, session prorogued April 5th, 1946, revised.

Consists of a printed copy of Province of Ontario Statute 1946, Ch. 11, An Act to Provide for the Establishment of Conservation Authorities for the purposes of the Conservation, Restoration and Development of Natural Resources, other than Gas, Oil, coal and Minerals and for the Prevention of Floods and Water Pollution (short title : Conservation Authorities Act, 1946), with 1947 mimeograph revisions tipped in.

Grand River Conservation Authority

Annual Meetings : Budget Information Packages

Series consists of budget information for the Annual Meeting of the Grand River Conservation Authority appended to the agenda and GRCA membership list. This information does not appear to be included in the bound volumes of minutes. The bound volumes appear to contain only the minutes and resolutions, not the agendas and supporting documents.

Grand River Conservation Authority

Administration : Financial Files

Series consists of sundry records relating to financial administration and operation of the GRCA and its predecessors. Includes assessment information, financial statements, an audit report and an insurance survey.

Grand River Conservation Authority

The Conservation Authorities Act : Revised Statutes of Ontario, 1960 : Chapter 62 : as amended by 1960-61, Chapter 10, 1961-62, Chapter 16, 1962-63, Chapter 20, 1966, Chapter, 22.

Consists of a printed booklet containing a Province of Ontario Statute titled : The Conservation Authorities Act, Revised Statutes of Ontario, 1960, Chapter 62.; includes amendments 1960-1966.

Grand River Conservation Authority

Administration : Flood Warning System

Series consists of materials relating to the planning and procedures and operation of the Grand River Conservation Authority Flood Warning System. Includes correspondence, reports, minutes of planning meetings, and flood warning messages and bulletins.

Grand River Conservation Authority

Administration : Flood Inquiry, 1974

Series consists of ts. (photocopies) of transcripts of the Ontario Royal Commission Inquiry into the Grand River Flood hearings, July 9, 1974 to November 14, 1974, held at various venues throughout the Region of Waterloo and the Grand River Watershed.

Grand River Conservation Authority

Grand River Conservation Commission : information meeting, March 20, 1964.

Consists of a ts. (photocopy) information package probably distributed in conjunction with an information meeting of the Grand River Conservation Commission, March 20, 1964 concerning the proposed Ayr and Montrose dams and reservoirs. The package provides an overview of the purpose and responsibilities of the Grand River Conservation Commission together with statistical information and maps.

Grand River Conservation Authority

Grand River Conservation Authority : review of accounting systems and administrative organization, 1970.

Consists of ts. report prepared by Woods, Gordon & Co., Management Consultants, London, Ont. in December, 1970. The report analyzes and provides recommendations concerning the organization, accounting systems and reporting systems of the Grand Valley Conservation Authority. Includes a covering letter.
Also present are organizational charts showing the reporting structure of the Grand River Conservation Authority administration as implemented in May, 1966 and as it evolved by November, 1970.

Grand River Conservation Authority

Administration : Summer Student Employment Programs

Series consists of reports of projects undertaken by students hired by the Grand River Conservation Authority under federal and provincial employment programs. The reports were submitted in fulfilment of requirements by the various federal and provincial ministries who funded or subsidized the students' employment.

Grand River Conservation Authority

Grand River Valley Boards of Trade : Minutes, December 12, 1930 to August 30, 1933.

Consists of ts. minutes of meetings of the Grand River Valley Boards of Trade including reports of committees, contained in a binder. Also includes newsclippings and correspondence.

Inserted in the binder are ts. (photoreproduction) of correspondence from J.L. Morris and James Mackintosh to the Secretary of the Grand River Valley Boards of Trade, April 18, 1934; ts.(carbon copy) undated report titled : Estimated Cost of the Waldemar Dam; and ts.(photoreproduction) report concerning Grand River Conservation Records by the Hydro Electric Power Commission of Ontario Engineering Department, August 13, 1938.

Grand River Conservation Authority

Operations : Divisions : Forestry and Wildlife Branch

Series consists of annual reports of the Forestry and Wildlife Branch of the Grand River Conservation Authority. The reports contain information regarding reforestation programs, wildlife management and control and maintenance of nursery stocks. Some of the annual reports from the 1970s include black and white and colour photographs of the Forestry and Wildlife Branch operations, which have been pasted or otherwise affixed to the reports.

Grand River Conservation Authority

Publicity : Clippings : Originals : Large Scrapbooks 1932-1971

Series consists of spiral-bound volumes and scrapbooks of original and photocopies of newspaper clippings relating to the activities of the Grand River Conservation Commission, Grand Valley Conservation Authority and Grand River Conservation Authority. The materials are organized chronologically; scrapbooks of clippings devoted to particular events such as floods on the Grand River are present.

Grand River Conservation Authority

Publicity : Clippings : Originals : Small Scrapbooks 1961-1974

Series consists of spiral-bound volumes and scrapbooks of original and photocopies of newspaper clippings relating to the activities of the Grand River Conservation Commission, Grand Valley Conservation Authority and Grand River Conservation Authority. The materials are organized chronologically; scrapbooks of clippings devoted to particular events such as floods on the Grand River are present.

Grand River Conservation Authority

Grand River Valley Boards of Trade : Development Committee : report, August 29, 1933.

Consists of a ts.(photocopy) report submitted to the President of the Grand River Valley Boards of Trade by the Development Committee, probably for presentation at a Grand River Valley Boards of Trade meeting on August 30, 1933 The report is in the form of an unsigned letter; Committee reports normally accompanied the GRVBT minutes of meetings. The report concerns river flow and sewage disposal on the Grand River.

Grand River Conservation Authority

Publicity : Clippings : Originals : Loose 1936-1987

Series consists of spiral-bound volumes and scrapbooks of original and photocopies of newspaper clippings relating to the activities of the Grand River Conservation Commission, Grand Valley Conservation Authority and Grand River Conservation Authority. The materials are organized chronologically; scrapbooks of clippings devoted to particular events such as floods on the Grand River are present.

Grand River Conservation Authority

Minute Book no. 1, April 20, 1934 to May 27, 1938.

Consists of minutes of meetings of the Grand River Conservation Commission pasted into a bound volume. Also includes minutes of the annual meeting of the Grand River Conservation Commission, March 3, 1937.
Also present are copies of reports, cost estimates for the Waldemar Dam project, and correspondence.

Grand River Conservation Authority

Publicity : Clippings : Originals : Photocopies 1953-2002

Series consists of spiral-bound volumes and scrapbooks of original and photocopies of newspaper clippings relating to the activities of the Grand River Conservation Commission, Grand Valley Conservation Authority and Grand River Conservation Authority. The materials are organized chronologically; scrapbooks of clippings devoted to particular events such as floods on the Grand River are present.

Grand River Conservation Authority

Minute Book no. 2, May 19, 1938 to January 26, 1942.

Consists of ts. minutes of meetings of the Grand River Conservation Commission pasted into a bound volume. Includes minutes of annual meetings of the GRCC, 1939-1941. Minutes for May 19 and May 27, 1938, respectively, are duplicated in GRCC Minute Book no. 1.
Also present are copies of statements of accounts, and correspondence.

Grand River Conservation Authority

Publicity : Articles and Essays 1936-1988

Series consists of spiral-bound volumes and scrapbooks of original and photocopies of newspaper clippings relating to the activities of the Grand River Conservation Commission, Grand Valley Conservation Authority and Grand River Conservation Authority. The materials are organized chronologically; scrapbooks of clippings devoted to particular events such as floods on the Grand River are present.

Grand River Conservation Authority

Minute Book no. 3, February 27, 1942 to November 14, 1945.

Consists of ts. minutes of meetings of the Grand River Conservation Commission pasted into a bound volume. Includes minutes of annual meetings of the GRCC, 1942-1945.
Also includes a statement of order of business conducted at GRCC meetings, statement of accounts, reports and correspondence. Enclosed in the volume are : audited financial statements of the GRCC for the years ended January 31, 1944 and January 31, 1945 and an ms. list [of attendees at a meeting?].

Grand River Conservation Authority

Publications

Series consists of records relating to the planning, history and accomplishments of conservation work on the Grand River watershed. Includes publication files and a working file for a publication issued by the GRCC and the GRCA between 1936 and 1989.

Grand River Conservation Authority

Minute Book no. 5, November 17, 1949 to January 25, 1955

Consists of ts.minutes of meetings of the Grand River Conservation Commission pasted into a bound volume. Includes minutes of annual meetings of the GRCC, 1950-1954.
Also included are correspondence and reports. Enclosed are : annual audited financial statements of the GRCC for the years ended December 31, 1949-1953.

Grand River Conservation Authority

Minute Book no. 8, June 17, 1960 to July 26, 1962.

Contains ts.(mimeographed) minutes of meetings of the Grand River Conservation Commission pasted into a bound volume. Includes minutes of annual meetings of the GRCC, 1961-1962.
Also present are a list of executive officers and commissioners for 1962, correspondence, reports, and audited financial statements.

Grand River Conservation Authority

Minute Book no. 9, September 30, 1962 to December 31, 1964.

Contains ts.(mimeographed) minutes of meetings of the Grand River Conservation Commission pasted into a bound volume. Includes minutes of annual meetings of the GRCC, 1963-1964.
Also present are correspondence, reports, audited financial statements and site and architectural drawings of the GRCC headquarters at the Shand Dam site, January 15, 1963.

Grand River Conservation Authority

Minute Book no. 10, January 1, 1965 to February 18, 1966.

Contains ts. (mimeographed) minutes of meetings of the Grand River Conservation Commission pasted into a bound volume. Includes minutes of annual meetings of the GRCC, 1965- 1966. Also includes booklet titled Annual Reports 1965 containing ts. annual reports of the chairman, secretary-treasurer and chief forester.
Also present are memoranda, reports and audited financial statements.

Grand River Conservation Authority

Executive Committee minutes, April 21, 1939 to March 7, 1942

Consists of ts. minutes of the Executive Committee of the Grand River Conservation Commission pasted into a bound volume.

Also present are: correspondence from the Executive Committee to the Chairman and Members of the Grand River Conservation Commission; a printed copy of Province of Ontario legislation entitled An Act to Provide for the Conservation of Water in the Grand River Valley, 1938 which defined the powers of the Grand River Conservation Commission and established the guidelines for selection and composition of the Executive Committee; printed muncipal voting lists from West Garafaxa township, 1942; and a packet of cancelled cheques dated January to November, 1941.

Grand River Conservation Authority

Minutes, July 25, 1950 to February 2, 1954.

Consists of ts. minutes of meetings of the Executive Committee of the Grand River Conservation Commission, pasted into a bound volume. Also present are correspondence, tender estimates for the Luther Dam, dated September 9, 1950; accounts payable statements for the Grand River Conservation Commission; and a financial statement of the Grand River Conservation Commission as of December 31, 1952 produced by Scully & Scully, Chartered Accountants, Kitchener, Ont.

Grand River Conservation Authority

Minutes, July 25, 1958 to October 14, 1960.

Consists of ts.(mimeographed) minutes of meetings of the Executive Committee of the Grand River Conservation Commission, pasted into a bound volume. Also present are memoranda of meetings of Special Committees of the Grand River Conservation Commission with provincial and federal ministers, respectively.

Grand River Conservation Authority

Minutes : November 11, 1960 to June 6, 1963.

Consists of ts.(mimeographed) minutes of meetings of the Executive Committee of the Grand River Conservation Commission, pasted into a bound volume. Also present are memoranda, and notes of meetings between members of the Grand River Conservation Commission and the Grand Valley Conservation Authority.

Grand River Conservation Authority

Executive Committee : minutes, July 19, 1963 to July 25, 1965.

Contains ts.(mimeographed) minutes of meetings of the Executive Committee of the Grand River Conservation Commission pasted into a bound volume.
Also present are copies of a press release dated August 31, 1965 concerning the amalgamation of the Grand River Conservation Commission and Grand Valley Conservation Authority; budget estimates; organizational chart dated January 1, 1964 showing the administrative and organizational structure of the GRCC; and staff list.

Grand River Conservation Authority

Minutes, January, 1950 to December, 1952.

Consists of ts. minutes of meetings of the Grand Valley Conservation Authority, in a bound volume.

The volume is divided into the following sections :
General Meetings : minutes, which includes Grand Valley Conservation Authority : Annual Meetings : minutes, April 17, 1950, April 26, 1951 and April 22, 1952; Executive Commitee : minutes of meetings; Advisory Board on Soils and Water : minutes of meetings; Advisory Board on Recreation : minutes of meetings; Advisory Board on Education and Publicity : minutes of meetings; Advisory Board on Farm Ponds and Small Dams minutes of meetings; Advisory Board on Rules and Procedures : minutes of meetings; and Advisory Board on Reforestation : minutes of meetings.

Grand River Conservation Authority

Minutes, 1947 to December, 1949.

Consists of ts. minutes of the organizational meetings of the Grand Valley Conservation Authority, in a bound volume. The volume is divided into the following sections : Establishment of the Grand Valley Conservation Authority, 1947; General Meetings : minutes, 1948; and Membership Records, 1949 which includes minutes of the Grand Valley Conservation Authority Annual Meeting, June 29, 1949.

Grand River Conservation Authority

Visual : Moving Images : Films

Series consists of 8mm and 16mm films accumulated by, and produced for the Grand River Conservation Authority. The majority of these films have been transferred to videocassette and DVD, which are also found in the GRCA fonds. Also contains masters and working prints of a number of films produced for the Grand River Conservation Authority by Summit Film Productions. These films depict scenes along the Lower, Mid and Upper Grand; dam construction outside Guelph, Ontario; GRCA conservation areas; and also contain footage of Grand River flooding.

Grand River Conservation Authority

Visual : Moving Images : Films : Hugh Templin

Series consists of films acquired from Hugh Templin, GRCA Commissioner and editor of the Fergus News Record, which depict various stages of the Shand Dam construction as well as footage from Elora, Belwood and Fergus, Ontario during the 1940s and 1950s.

Grand River Conservation Authority

Visual : Moving Images : Videocassettes : Transfers from Film

Consists of videocassette transfers from original films, several of which were acquired by the GRCA from donors. Includes transfers of original films made by Hugh Templin, a GRCA commissioner. During the 1940s, Templin took footage of the construction phases of the Shand Dam, near Belwood, Ont. and its subsequent opening and early operation.

Grand River Conservation Authority

Visual : Moving Images : DVDs

Series consists of DVD transfers from original films and videocassettes, several of which were acquired by the GRCA from donors. Includes transfers of original films made by Hugh Templin, a GRCA commissioner. During the 1940s, Templin took footage of the construction phases of the Shand Dam, near Belwood, Ont. and its subsequent opening and early operation. DVD transfers of slide-show presentations of Grand River Conservation Authority Annual Reports, and Special Recognition Awards.

Grand River Conservation Authority

Visual : Negatives

Series consists of binders of negatives and contact strips: 14 numbered volumes contain 596 pages, each page holding seven 6-frame strips of 35 mm negatives. On the front of each sleeve is taped the corresponding 35 mm contact strip (page 596 contains only 1 strip). One unnumbered volume contains negatives in a variety of sizes. Includes an index maintained on rolodex cards.

Grand River Conservation Authority

Visual : Photographs : Corporate

Series consists of photographs depicting GRCA corporate activities, events and personnel. Many of these had originally been located in other series; they were pulled by GRCA personnel from other files and grouped in new folders for an undetermined purpose.

Grand River Conservation Authority

Visual : Photographs : Reference Prints in Hanging Folders

Series consists primarily of copy prints of images originally taken between 1883 and 2001, maintained in hanging folders for corporate use: reference, publicity, etc. The series is organized numerically with each number representing a category assigned by the GRCA. Includes a "file guide" consisting of a key to the numbering system.

Grand River Conservation Authority

Visual : Slides : Donations : Violet Fair Collection

Series consists of slides donated to the GRCA by Violet Fair: Ontario badlands (5); Wilkes Dam sunsets (21); other Wilkes Dam area snapshots (22); other Grand River snaps in Brantford Area (46); Grand River in Glen Morris area (4); Grand River watershed areas (54); photo essay: "A dam for all seasons" (34); large trees in Grand River watershed (20); Elmira Sugar Festival, 1970 (9); Kitchener Farmer's Market, 1972 (20).

Grand River Conservation Authority

Visual : Slides : Donations : Bill Miller Slide Collection.

Series consists of slides organized topically, originally housed in metal slide tray cases. Includes slides of Luther Marsh and its environs, and a collection of wildflower slides. According to the original GRCA the slides were taken by Bill Miller. Identifications are provided on ms. lists included on the interior lid of each tray. Some of the slides listed are not present.

Grand River Conservation Authority

Visual : Slides : Historic :"Archival Slides"

Series consists of two metal cases of "Archival" slides belonging to the the Grand River Conservation Authority which illustrate the history of the management of the Grand River Watershed including water management and conservation efforts primarily during the 1950s and 1960s.

Grand River Conservation Authority

Visual : Slides : Historic : GRCC 1957-1966

Consists of "historic" original and duplicate slides belonging to the Grand River Conservation Commission, that depict various aspects of its operations including reforestation, flood regulation, general maintenance, nursery, and parks and recreation. A lined notebook with ms. entries listing the title and date of each slide by topic is included in the series.

Grand River Conservation Authority

Visual : Slides by Category : Conservation Areas

Series consists of categorized hanging pages and boxes of slides primarily concerned with natural features, buildings and programs associated with Grand River Conservation Authority conservation areas. Also contains slides relating to GRCA water management and land use programs and general topics such as conservation techniques, educational programs and the Grand Valley Conservation Foundation.

The slides are organized topically in hanging pages. A ts. listing of the slide collection by topic including alphabetical codes to the storage system is included. The slides are in no particular order within each topical section; some of the slides are not present.

Grand River Conservation Authority

Visual : Slides by Category : Nature Centres.

Series consists of categorized hanging pages and boxes of slides primarily concerned with natural features, buildings and programs associated with Grand River Conservation Authority conservation areas. Also contains slides relating to GRCA water management and land use programs and general topics such as conservation techniques, educational programs and the Grand Valley Conservation Foundation.

The slides are organized topically in hanging pages. A ts. listing of the slide collection by topic including alphabetical codes to the storage system is included. The slides are in no particular order within each topical section; some of the slides are not present.

Grand River Conservation Authority

Visual : Slides by Category : General

Series consists of categorized hanging pages and boxes of slides primarily concerned with natural features, buildings and programs associated with Grand River Conservation Authority conservation areas. Also contains slides relating to GRCA water management and land use programs and general topics such as conservation techniques, educational programs and the Grand Valley Conservation Foundation.

The slides are organized topically in hanging pages. A ts. listing of the slide collection by topic including alphabetical codes to the storage system is included. The slides are in no particular order within each topical section; some of the slides are not present.

Grand River Conservation Authority

Visual : Slides by Category : Water Management

Series consists of categorized hanging pages and boxes of slides primarily concerned with natural features, buildings and programs associated with Grand River Conservation Authority conservation areas. Also contains slides relating to GRCA water management and land use programs and general topics such as conservation techniques, educational programs and the Grand Valley Conservation Foundation.

The slides are organized topically in hanging pages. A ts. listing of the slide collection by topic including alphabetical codes to the storage system is included. The slides are in no particular order within each topical section; some of the slides are not present.

Grand River Conservation Authority

Minutes, January, 1953 to December, 1954.

Consists of ts.minutes of meetings of the Grand Valley Conservation Authority, in a bound volume.

The volume is divided into the following sections :
General Meetings : minutes (Annual Meetings are not specifically identified in this volume) ; Executive Committee : minutes of meetings; Advisory Board on Finance, Rules and Procedure : minutes of meetings; Advisory Board on Pollution : minutes of meetings; Advisory Board on Recreation : minutes of meetings; Advisory Board on Soils and Water : minutes of meetings; Advisory Board on Education and Publicity : minutes of meetings; and Advisory Board on Reforestation : minutes of meetings.

Grand River Conservation Authority

Minutes, 1955.

Consists of ts.minutes of meetings of the Grand Valley Conservation Authority, in a bound volume.

The volume is divided into the following sections : General Meetings : minutes (Annual Meeting is not specifically identified in this volume); Executive Committee : minutes of meetings; Advisory Board on Finance, Rules and Procedures : minutes of meetings; Advisory Board on Conservation Areas (includes Luttrell Creek Advisory Board and Nith Valley Flood Control Advisory Board) : minutes of meetings; Advisory Board on Recreation : minutes of Meetings; Advisory Board on Soils and Water(referred to as Land, Water Use Advisory Board on section tab) : minutes of meetings; and
*Advisory Board on Reforestation : minutes of meetings.

Grand River Conservation Authority

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