Series consists of records created and maintained by Ilmar Kao in his position as Secretary Treasurer of the Grand River Conservation Commission, with some overlap to his previous position as Manager and Assistant Secretary. Includes material relating to the Ayr and Montrose Dams proposal, to assessment costs and notices, insurance, personnel, relations with municipalities and government departments, operations including dam, forestry, maintenance, land acquisition and management, cottage lots and rentals, etc. Contains correspondence, financial records, reports, memoranda, blueprints, ms. notes and calculations.

File consists of material removed from original files at some later date for an unknown purpose, also material found loose as a result of file box damage.

• Includes correspondence to and from P.A. Ballachey and E.F. Roberts, respectively secretaries of the GRCC.
• Includes Wartime Prices and Trade Board "Notice of Disapproval of Application to Sell Farm Machinery and Equipment" concerning Beatty Bros. application to purchase a deep Well Pump for the GRCC. Correspondents include the R.C.A.F. re photograph use, individuals re road closures and properties, Wellington County Fish and Game Protective Association re conservation, from Hugh Templin re expenses incurred over a period of years on Commission business, Dept. of National Revenue re National Defence Tax.
• Includes a letter about a road closure, Jan. 28, 1943.
• Includes a publication: "Industrial Survey of Brantford, Ontario, Canada prepared by Brantford Industrial Commission with the co-operation of The Canadian National Railways, Sept. 1943; and documents as follows: 2 p. ts. carbon history of the Commission and the dam, dated June 22, 1943; ts. carbon minutes of Commission meeting March 25, 1943 (some of the correspondence comprises attachments to these minutes); ts. lists of properties (previous owner, purchase price etc.).
• Includes clippings.

File consists of correspondence to and from H.A. Cameron regarding a residence at the Shand Dam, blueprint, invoices, ms. notes.

File contains minutes and financial statements of the GRCC, annual meeting agendas and supporting documents and reports for several years between 1942 and 1959, some marked by Wm. Philip. Includes Wm. Philips ms. notes on assessments to municipalities. Includes a separate group of material relating to setting up a county forest, submitted by I.C. Marritt, Zone Forester.

Blue print map of proposed road between 6th and 7th lines, Township of West Garafraxa dated June 15, 1942.

File consists primarily of E.F. Roberts correspondence copies from H.G. Acres to H.A. Cameron relating to regulating water levels.

File consists of material relating to E.F. Robert's work as Secretary-Treasurer of the GRCC.

• Includes correspondence concerning visits, meetings and presentations given by him on conservation.
• Includes background research material including information received from the Ontario Dept. of Planning and Development in the form of reports on other conservation authorities, briefs and pamphlets concerning flood control and river valley development.
• Includes also issues of periodicals, offprints and reprints, including "Conservation and post-war rehabilitation: a report prepared by the Guelph Conference on the Conservation of the Natural resources of Ontario, February 1942," Robert F. Legget "Conservation and sanitation: a paper presented at the Annual Meeting of the Canadian Institute on Sewerage and Sanitation ... 1943," "A plan to grow wealth and eliminate waste" by the Grand Valley group of Engineers,
• Includes E.F. Roberts ms. and ts. notes for an address on conservation given to the Ontario Municipal Association, Aug. 28, 1947. Includes a 9 page mimeograph document dated Jan. 28, 1946: "Grand Valley Authority" that has an organization chart as a cover page.

File consists of correspondence to and from E.F. Roberts regarding insurance policies, coverage schedules, payments for goods and properties owned by the GRCC. Includes ms. notes from W. Philips, ms. and ts. lists of buildings, policies, etc.

Payroll sheets.

File consists of Wm. Philip's copies of two letters signed by E.F. Roberts re insurance and an agreement with the CPR re relocation of the railway in its Elora subdivision.

Series consists of files belonging to E.F. Roberts, Secretary Treasurer of the Grand River Conservation Commission, dating from 1942 until 1960 concerning all aspects of the organization, administration and operations of the Commission. The Secretary-Treasurer's position was where all roads crossed with one person overseeing finance and accounting; personnel; land acquisition and management; dam project management; relations with municipalities, government departments and ordinary citizens; environmental monitoring and reforestation. Includes correspondence, financial statements accompanied by supporting invoices etc., minutes, reports, clippings, land deeds, blueprints, sketches and ephemera. The early years of E.F. Roberts tenure are not well represented in these records, most likely the result of a space-saving exercise conducted at some time in the past.

File consists of application letters for the post of Resident Operator of the Shand Dam and further correspondence with H.A. Cameron who was awarded the position.

File consists of ms. list of employees and pay rates for 1941 and 1942.

File consists of index to and lists of land purchase. Includes ms. and ts. drafts.

File consists of correspondence to and from E.F. Roberts and H.A. Cameron and others relating to GRCC business and operations, including personnel, land, leases, services, water and weather, equipment and vehicles.

File consists of material removed from original files at some later date for an unknown purpose, also material found loose as a result of file box damage.

• Includes correspondence to and from P.A. Ballachey and E.F. Roberts, respectively secretaries of the GRCC.
• Includes ts. carbon lists of farms and houses rented, correspondence concerning rents, catalogue of generators, ts. carbon copy of the minutes of the GRCC Nov. 5, 1942 announcing the appointment of E.F. Roberts as Secretary-Treasurer, pencil sketch of Con. V, lot 8 showing beach lots and bathing areas, list of invitees to the dam opening.
• Includes correspondence with the C.P.R. and a telegraph re the first train to pass over the new location, March 18, 1942 (from 5B-23), list of accounts re track laying near Fergus, correspondence concerning insurance and a job application.

File consists of material relating to income tax, 1942-1945. Includes Dominion of Canada table of tax deductions under the Income War Tax Act, 1942. Includes completed individual income tax forms and ms. notes.

File consists of financial statements prepared by Scully and Scully as of Jan. 31, 1940, Jan 31, 1942. Includes ms. draft statements. Scully & Scully were retained April 18, 1939.

File consists of one package of correspondence and agreements between the GRCC and the Bell Telephone Co. of Canada on the Shand Project, forwarded at his request to P.A. Ballachey, Barrister and Solicitor by E.F. Roberts on May 7, 1956.

File consists of material removed from original files at some later date for an unknown purpose, also material found loose as a result of file box damage. Includes correspondence to and from F.P. Adams and P.A. Ballachey, respectively secretaries of the GRCC. Includes ts. carbon " Shand Dam expenditures to date," dated Sept. 8, 1941, 4 p. ms. list of dam names, 2 leaves ts. carbon "Re: C.P.R. abandonment," dated Jan. 30, 1941.

File consists of correspondence to and from E.F. Roberts and H.A. Cameron and others relating to GRCC business and operations, including personnel, land buildings and services. Includes H.A. Cameron's original letter of application to Hugh Templin for the position of operator at the dam; further correspondence follows regarding taking up his position, and arrangements to renovate a residence for his use. Includes ts. carbon statements, one an interview with Hugh Templin, re C.P.R. application to close the Cataract-Fergus line.

File consists of legal correspondence between Sims, McIntosh, Schofield & Sims and C.C. Fairchild, Ontario Land Surveyor, relating to lands acquired by the GRCC. Includes descriptions of properties and ms. notes.

File consists of material relating to acquisition of land by the GRCC. Includes land transfer documents, four blueprint surveys and one original pen and ink survey by C.C. Fairchild, Ontario Land Surveyor.

File consists of material removed from original files at some later date for an unknown purpose, also material found loose as a result of file box damage. Includes correspondence to Frank P. Adams, Secretary, Grand River Conservation Commission and others. letters include H.G. Acres concerning properties and clearing in the Shand flowage; W. Philip to W.L. Mackenzie King, June 11, 1940(ts. carbon). Includes a drawing with title "P.W.C. : Shand Dam, Ont. : construction 1939-1940", which includes inset sections, some hand colouring.

File consists of correspondence and forms relating to inventory of frequency sensitive materials in preparation for conversion to 60 cycle operation. Canadian Comstock Co. was the contractor for the Hydro-Electric Power Commission of Ontario.

File consists of material relating to acquisition of land by the GRCC. Consists of original pencil survey drawings of properties, such as Rodgers and Goodall, as well as some lot descriptions, probably by C.C. Fairchild, Ontario Land Surveyor..

File consists of correspondence between Sims, McIntosh, Schofield & Sims and C.C. Fairchild, Ontario Land Surveyor, relating to lands acquired by the GRCC. Includes descriptions of properties, and C.C. Fairchild signed correspondence copy.

File consists of legal correspondence between Sims, McIntosh, Schofield & Sims and C.C. Fairchild, Ontario Land Surveyor, relating to lands acquired by the GRCC. Includes description of property and ms. notes.

File consists of correspondence relating to water problems at the St. John's United Church manse property in Belwood between 1940 and 1944 (with E.F. Roberts) and again in 1960(with Ilmar Kao). Includes ms. notes.

File consists of legal correspondence between Sims, McIntosh, Schofield & Sims and C.C. Fairchild, Ontario Land Surveyor, relating to lands acquired by the GRCC. Includes description of property and ms. notes.

Three separate reports stapled together.

File consists of weekly reports sent to the GRCC by the Ministry of Labour relating to labour on the Shand Dam. Includes comParisons of quotas and hours worked, percentage tables, lists of names, occupations, hours worked for several municipalities. The cover letter for each week is signed by N.O. Hipel, Minister of labour.

File consists of correspondence to and from F.P. Adams, Secretary Treasurer, H.G. Acres and others. Includes ms. sketch of bridge.

File consists of E.F. Roberts (1943 and later) and F.P. Adams (1942 and earlier) copies of H.G. Acres and Co. correspondence, relating to primarily construction and operation of the Shand Dam. Includes estimates, charts, instructions and reports on work progress, financing, etc. and copies of correspondence to and from H.A. Cameron. The 1947 correspondence relates primarily to flood damage.

File consists of legal correspondence between Sims, McIntosh, Schofield & Sims and C.C. Fairchild, Ontario Land Surveyor, relating to lands acquired by the GRCC. Includes description of property and ms. notes.

File consists of "Statement of accounts, January 6th, 1939" accompanied by original receipts, invoices etc.

File consists of correspondence to and from F.P. Adams and Briggs, Frost & Birks, re claim of Alfred Bray for compensation.

File consists of "A" correspondence to and from Frank P. Adams, Secretary, Grand River Conservation Commission on a variety of topics, including bids and tenders for construction of the Shand Dam, employment inquiries and land purchases from individuals.

Includes an article by S.W. Archibald, Consulting Engineer, "Ontario stream control : an investigation of the application of the drainage acts of the Province of Ontario to the problem of flood control and damage prevention" (no publication information).

File consists of correspondence between F.P. Adams and the Ontario Dept. of Highways relating to roads affected by dam construction.

File consists of material relating to property acquired by the GRCC. Includes correspondence to and from F.P. Adams, H.J. Sims, K.C., and others as well as legal agreements.

File consists of "G" correspondence to and from F.P. Adams, the GRCC and others on a variety of topics, including requests for general information, land purchase, suppliers, complaints, etc. Correspondents include government officials, contractors, suppliers and individuals.

File consists of summary and other lists of owners and properties, "Option to Purchase" documents, correspondence copies and ms notes.

File consists of material relating to appeals to the Ontario Municipal Board from municipalities concerning costs assessed against them by the GRCC. Includes ts. copies of appeals from individual municipalities, and supporting documentation including:

• "Summary assessment reports of Messrs. James Mackintosh and J. Morris", April 18, 1934 and Feb. 23, 1939;
• "GRCC, Assessment of costs: details";
• correspondence from the Ontario Dept. of Lands and Forests surveys branch concerning assessment costs dated Feb. 23, 1939,
• Mackintosh and Morris' report dated April 18, 1934;
• Copy of report on Grand River Conservation Project, prepared by T.H. Hogg ..., L.V. Rourke, Surveyor general of Ontario.

File consists of correspondence relating to legal matters dated October 3, 1939 to Dec. 29, 1939, between H.J. Sims of Sims, McIntosh, Schofield and Sims and F.P. Adams, Secretary Treasurer of the GRCC.

File consists of correspondence relating to legal matters dated Aug. 9, 1938 to Sept. 26, 1939 between H.J. Sims of Sims, McIntosh, Schofield and Sims and F.P. Adams, Secretary Treasurer of the GRCC.

File consists of legal correspondence to and from Sims, McIntosh, Schofield & Sims relating to lands acquired by the GRCC. Includes descriptions of properties, reports and an agreement. Includes ms. notes. Correspondents include C.C. Fairchild, Ontario Land Surveyor.

File consists of correspondence between Sims, McIntosh, Schofield & Sims and C.C. Fairchild, Ontario Land Surveyor, relating to lands acquired by the GRCC. Includes descriptions of properties.

File consists of correspondence between Sims, McIntosh, Schofield & Sims and C.C. Fairchild, Ontario Land Surveyor relating to lands acquired by the GRCC. Includes descriptions of properties.

File consists of material relating to the valuations of several properties, primarily the Stapleton farm. Includes correspondence, reports, hand drawn map of land plots, ms. notes and receipt. The file appears to have belonged to C.C. Fairchild, Secretary, Board of Engineers, GRCC.

File consists of copies of a 3 page document outlining details of cost assessments to participating municipalities by the GRCC for water supply, sewage disposal and flood control.

File consists of "Option to Purchase" documents, lists of owners and properties.

File consists of correspondence to and from P.P. Adams, C.D. Howe, Minister of Transport and others concerning the effect of the proposed dam and flooding on CPR tracks.

File consists of material relating primarily to water quality on the Grand River. Includes correspondence between F.P. Adams, Secretary Treasurer of the GRCC and A.E. Berry, Director of the Sanitary Engineering Division of the Ontario Dept. of Health. Includes chemical analyses of sewage from various municipalities and a report of an investigation done in the Brantford area in 1956. Also includes material relating to the appeal of municipalities against their assessment for the Grand River Project.

File consists of correspondence to and from the Ontario Municipal Board, Frank P. Adams, the GRCC and others concerning the GRCC application for approval of salaries and expenses officers and members of the commission, also concerning the hearing before the OMB of appeals by municipalities against the GRCC assessment of their costs.

File consists of "S" correspondence to and from F.P. Adams. Includes correspondence with individuals, contractors and government officials on a variety of topics including land purchases.

File consists of material relating to the Shand Dam project. Includes correspondence to and from F.P. Adams relating to land purchases, information relating to the Fort Peck Dam in Montana, correspondence relating to insurance.

File consists of "Statement of accounts Dec. 20, 1939." Includes material relating to progress on the Shand Dam, correspondence and invoices. Includes ms. notes.

File consists of "Statement of accounts Nov. 10, 1939." Includes material relating to progress on the Shand dam, correspondence and invoices. Includes ms. notes.

File consists of copies of this one-page report.

File consists of correspondence to and from F.P. Adams and contractors relating to tenders.

File consists of correspondence to F.P. Adams, Secretary, G.R.C.C. relating to a review of the report done in 1934 by James. L. Morris, Engineer for the Dept. of Lands and Forests, and James Mackintosh of the Ontario Hydro-Electric Engineering staff to allot proprtions of costs for improvements on the Grand River to municipalities. Includes 32 p. ts. original "detailed report on the assessment of municipalities" dated July 31, 1939 forwarded in parts by James Mackintosh.

File consists of "Option to Purchase" documents, lists of owners and properties, correspondence copies and ms notes.

File consists of correspondence from F.P. Adams to the Mayor of Galt re expenses and Commission meetings.

File consists of one letter to F.P. Adams from the Provincial Secretary declining the invitation to be present at the turning of the first sod on the Grand River Conservation Project at the site of the Shand Dam, July 11, 1939.

File consists of , ts. carbon agreements and specifications relating to test pits and testing at the Shand Dam by G.F. Sterne and Sons Ltd. Includes original and carbon copies of GRCC financial statement for 1938

File consists of "W" correspondence to and from F.P. Adams, in this case with potential suppliers Chas. Warner and Co. Ltd. and Waterous Ltd.

File consists of material relating to soil analysis investigation work on the Shand Dam site to be carried out by C.R. Young. Includes correspondence with F.P. Adams. Includes also an 8 page ts. carbon set of specifications for digging test pits at the dam site,.

Series consists of maps of East and West Garafraxa Townships.

Two oversized rolled maps attached to each other: map of interference with roads, West Garafraxa Township by the Grand River Conservation Commission for the Shand Dam, by Herbert Johnston, Ontario Land Surveyor, November 12, 1941, shows property ownership. Second attached map showing lands required in the Township of East Garafraxa, County of Dufferin, by C.C. Fairchild, Ontario Land Surveyor October 13, 1939. Includes the Belwood area.

Two oversized rolled maps attached to each other: map of interference with roads, West Garafraxa Township by the Grand River Conservation Commission for the Shand Dam, by Herbert Johnston, Ontario Land Surveyor, November 12, 1941, shows property ownership, and is annotated in pencil with notes regarding incidents including an airplane crash and deaths due to drowning. Second attached map showing lands required in the Township of East Garafraxa, County of Dufferin, by C.C. Fairchild, Ontario Land Surveyor October 13, 1939. Includes the Belwood area.

File consists of correspondence between F.P. Adams, Secretary, Grand River Conservation Commission and Dr. J.L. Morris of the Surveys Branch of the Ontario Dept. of Lands and Forests concerning the appeal to the Ontario Municipal Board from municipalities concerning costs assessed against them by the GRCC. Morris was one of the authors of the original report or 1934 and of the revised report done in 1939. Includes one letter to the Minister of Lands & Forests, Hon. Peter Heenan.

File consists of items assembled by an unknown person from other files. Contains GRCA employee list, 1986, a letter from the Toronto Field Naturalists Club to F.P. Adams, Dec. 29, 1939, regarding a talk to be given by him; an application by R.H. Smith to be Overseer and Valuator; letter from F.P. Adams re hospitalization expenses, Feb. 29, 1940; letter from Hugh Templin re his address, Aug. 2, 1940.

File consists of one letter to F.P. Adams from the Dept. of Lands and Forest Surveys Branch concerning assessment of costs to municipalities re Grand River control works, signed by engineers J. Morris, James Mackintosh.

File consists of "Option to Purchase" documents, lists of owners and properties.

File consists of "Option to Purchase" documents, lists of owners and properties, correspondence copies and ms notes.

File consists of correspondence between the Town of Paris and F.P. Adams, Secretary Treasurer of the GRCC relating to assessment of costs to Paris. Includes ts. carbon appeal by the Town before the Ontario Municipal Board.

Material removed from original files at some later date for an unknown purpose, also material found loose as a result of file box damage. Contains four maps and plans: "Road map of the County of Wellington," 1939, marked with green pencil numbers; "Shand Dam Geologic Section" dated Feb. 15, 1939, two copies (one ink on linen, one blueprint) of a "Plan of that part of the Village of Belwood formerly Douglas lying South of the Grand River, Plan No. 78," by C.C. Fairchild, Aug. 22, 1939.

File consists of one piece of correspondence from F.P. Adams to Wm. Youngson re GRCC purchase of his property..

File consists of correspondence between Sims, McIntosh, Schofield & Sims and C.C. Fairchild, Ontario Land Surveyor, relating to lands acquired by the GRCC; also contains correspondence signed by F.P. Adams, Secretary-Treasurer, GRCC and Herbert Johnston, Civil Engineer. Includes descriptions of properties, reports, an agreement and ms. notes.

File consists of mimeograph copies of correspondence from O. Holden, Chief Hydraulic Engineer at the Hydro-Electric Power Commission of Ontario, listing the plans and hydrographs submitted to the Commission for their use. Includes attached tables summarizing flow data at Fergus and Galt from 1914 to 1936.

File consists of minutes, meeting notices and related correspondence. The "first regular meeting of the Grand River Conservation Commission was called by the Hon. Colin Campbell, Minister of Public Works, on Wednesday June 27th, 1938 at 2:30 p.m. at the residence of Commissioner Hugh Templin, Fergus, Ontario."

File consists of material relating to the Conestogo Dam project, including correspondence to and from Wm. Philip and others and reports from H.G. Acres Co., Consulting Engineers. This general file covers all aspects of the project from land expropriation, engineering, government support, etc. Includes ms. notes by Wm. Philip as well as ms. draft letters by E.F. Roberts.

File consists of correspondence and blue-print relating to acquisition of land belonging to Noble Greenaway and Bannerman's Store in Belwood.. Includes ms. notes and drawing.

File consists of "D" correspondence to and from F.P. Adams. Correspondents include Dominion Bridge Co. re sluice gates, Dominion Engineering Co. and others re tenders, also correspondence re information requests and property purchases.

File consists of correspondence between F.P. Adams and DeMorest Drilling Ltd., re bidding on core drilling on proposed dam sites.

File consists of correspondence to and from F.P. Adams. Correspondents are Ross A. McEwing, M.P.P. for Wellington North and E.B. Silk, Legislative Counsel.

File consists of correspondence, original and copies, ts. and ms. , between F.P. Adams and John R. MacNicol, M.P. relating to the Grand River Conservation scheme.

Contains correspondence to and from Frank P. Adams, Secretary, GRCC and R.A. McAllister, Ontario Deputy Minister of Public works, concerning GRCC business and operations.

File consists of correspondence between William Philip, Chairman of the GRCC and F.P. Adams, Secretary treasurer relating to commission business and operation.

File consists of correspondence to and from F.P. Adams, the GRCC and the Town of Preston . Includes a carbon copy of "Ontario. The Ontario Municipal Board. In the matter of the Grand River Conservation Act 1938 : reasons for appeal of the Corporation of the Town of Preston," dated 29 Aug. 1939.

File consists of correspondence from F.P. Adams to Udney Richardson, GRCC commissioner from Elora re Commission business and meetings.

File consists of correspondence between Alan Scott, Mayor of Paris, Ont. and F.P. Adams, Secretary Treasurer of the GRCC relating to Commission business.

File consists of material relating to the construction and opening of the Shand Dam. Includes lists of allowances and salaries, ts. carbon lists of invitees to the sod turning ceremony for the Shand Dam held July 11, 1939, documents relating to the employment of local labour and to "Foundation exploration: instructions for the drilling inspector."

File consists of correspondence to and correspondence copies by Frank P. Adams, Secretary, Grand River Conservation Commission and E.T. Sterne, of G.F. Sterne & Sons, Chemical Manufacturers, Consulting Chemical Engineers, Brantford, Ont.

File consists of correspondence between L. Austin Wright and F.P. Adams concerning cuts for an article on flood control written by Adams.

One bound volume with label pasted on cover.

One bound ledger with pre-printed title "ledger" on cover. Includes alphabetical index to accounts at front of volume.

File consists of one piece of correspondence (ts. with ms. note by W. Philip) and a telegram to F.P. Adams from W.D. Euler, relating to the Grand River Conservation scheme.

File consists of correspondence to and from E.F. Roberts and the City of Galt relating to Commission business and cost assessments.