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Archival description
Kitchener and Waterloo Community Foundation fonds.
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Committees : Membership

Series consists of material relating to membership on committees and associated organizations of the Kitchener and Waterloo Community Foundation. Includes lists of committee members, Slate of Officers, Board of Directors, volunteers, and media; lists of related organizations, foundations, and charitable funders; and correspondence.

Kitchener and Waterloo Community Foundation

Committees : Minutes

Series consists of minutes and related materials for committees of Kitchener and Waterloo Community Foundation. Committees include: Professional Advisor's, Nominating, Fundraising and Public Relations, Operating, Grants, Youth Advisory, Communications, Asset Development and Marketing. Includes minutes, correspondence, member lists, business plans, terms of reference, press releases, etc.

Kitchener and Waterloo Community Foundation

Committees : Minutes

Series consists of material relating to the meetings of the committees of the Kitchener and Waterloo Community Foundation. Includes minutes and supporting documents from meetings of the:

  • Ad Hoc Committee,
  • Advisory Council
  • Asset Development Committee
  • Donor Recognition Task Force
  • Audit Committee
  • Canada Trust Merv Lahn Community Development Fund Committee
  • Communications Committee
  • Executive Committee
  • Fundraising and Public Relations Committee
  • Fundraising Committee
  • Grand River Project Committee
  • Grants Committee
  • International Plowing Match Grants Committee
  • Investment Committee
  • Nominating Committee
  • Operating Committee
  • Operating Endowment Committee
  • Promotion and Public Relations Committee
  • Youth Advisory Council Committee

Series also contains agendas, accounts, donor lists and donation records, memoranda, corresopndence, policies, reports, and grant records.

Kitchener and Waterloo Community Foundation

Communications working file.

Material relating to communications vehicles for Foundations, such as annual reports and Town meetings. Includes photocopies of presentation at a CFC workshop and a list of elements of the KWCF "Town Meeting."

Kitchener and Waterloo Community Foundation

Community Foundations of Canada : "Building Blocks, Foundations for Vital Communities" : third national conference, Vancouver, B.C., May 19-21, 1994.

Contains material relating to a conference on community foundations at which Jane Humphries was a workshop presenter. Includes participants lists, memoranda, correspondence to and from the Foundation, registration forms, notes, presentation notes on professional advisors, donors and planned giving, and notes on collaboration in Canadian communities.

Kitchener and Waterloo Community Foundation

Community Foundations of Canada : "Celebrating the Common Wealth of Our communities" : fourth national conference, London, Ont., May 23-25, 1996.

Material relating to a conference on community foundations at which Jane Humphries was both a session presenter and moderator. Includes her presentation working notes and drafts "Agency endowment building."

Kitchener and Waterloo Community Foundation

Community Foundations of Canada : "Celebrating the Common Wealth of Our communities" : fourth national conference, London, Ont., May 23-25, 1996 : planning file.

Working file belonging to Jane Humphries who was on the program committee for this conference. Includes a conference registration package, correspondence to the Foundation, memoranda, conference schedule, conference session descriptions, lists of speakers and presenters, form letters, conference program outlines, session overviews, notes, timelines, minutes of the Conference Program Committee, blank session outline sheets, and a conference program.

Kitchener and Waterloo Community Foundation

Community Foundations of Canada : "Community Foundations Stepping Out, Looking Ahead," fifth national conference, Calgary Alta., May 21-24, 1998 (file 1 of 2).

Jane Humphries' file on the Community Foundations of Canada Conference held in Calgary, Alberta, May 21-24, 1998. She was a member of the Conference Planning Committee.

Includes conference registration packages, program outline and conference program, confirmation receipt, flyers, handouts on community foundations, table of contents, registration forms, evaluation of the conference, correspondence to and from the Kitchener and Waterloo Community Foundation, order form for handouts, participant list, round table list, conference notes, working agenda and action sheet, brochures, memoranda, conference planning meeting notes, proposed budget, speaker criteria, conference evaluation summary, conference terms of reference, proposed conference timeline, and contact people with phone numbers.

Kitchener and Waterloo Community Foundation

Community Foundations of Canada : Conference "Positioning for Growth," Calgary, Alberta, May 23, 1998.

Contains material from the Toronto Community Foundation presented at a conference attended by Owen Lackenbauer. Includes a presentation given by Carol Oliver, President and CEO of the Toronto Community Foundation, PowerPoint presentation printouts and reports on the Community Foundation of Greater Toronto, and notes from a presentation on "Growth for rejuvenating and developing community foundations."

Kitchener and Waterloo Community Foundation

Community Foundations of Canada : minutes and information bulletins (file 1 of 2).

Information binder maintained by KWCF, divided in sections: Tips and Tools; C.F. of C. Info Bulletin; Crown Agency Foundations; C.F. of C. Board Minutes; '95 McConnel Foundation Report; TAP [Technical and Professional Assistance Program] Evaluation; Minutes [of the Program Development Committee].

Kitchener and Waterloo Community Foundation

Community Foundations of Canada : Regional Meeting for Ontario and Atlantic Canada, Waterloo, Ont., May 14-15, 1995.

Contains one portfolio of material relating to a meeting attended by Jane Humphries. Includes meeting outlines, memoranda, presentation notes, lists of community foundations, meeting program, registration form, participant lists, and community foundation information sharing.

Kitchener and Waterloo Community Foundation

Community Foundations of Canada application to Trillium.

Contains material relating to an application that the Community Foundations of Canada submitted to the Trillium Foundation on behalf of its Ontario members. KWCF Executive Director Jane Humphries was the Ontario Regional Coordinator. Includes memoranda, and information about the application.

Kitchener and Waterloo Community Foundation

Council on Foundations : 1997 Fall Conference for Community Foundations, Chicago, Ill., Sept. 7-10, 1997.

Contains conference package or "Resource Book" for the Council on Foundations 1997 Fall Conference for Community Foundations held Sept. 7-10, 1997 in Chicago, Ill. Includes a table of contents, agenda, session summaries and background documents.

Kitchener and Waterloo Community Foundation

Council on Foundations : Fall Conference for Community Foundations, Los Angeles, Oct. 6-9, 1993.

Contains conference package for a conference attended by Jane Humphries. Includes registration lists, memoranda, report on the conference, registrant profile, conference agenda, guide to exhibits, presentation notes on community foundation issues, and photocopied articles.

Kitchener and Waterloo Community Foundation

Council on Foundations : "Leadership for Changing Times", eleventh annual Fall conference for community foundations, Arlington, Va., Sept. 27-29, 1995.

Contains conference package for a conference attended by Jane Humphries. Includes presenter lists, sample marketing materials, presentation outlines and notes, marketplace guide, list of exhibitors, a self-study guide for Boards of Trustees, information on other community foundations, photocopied articles, advertisements, and a participant directory.

Kitchener and Waterloo Community Foundation

Diversity.

File consists of information regarding diversity in both the KWCF workplace and the greater community. Includes an information package on diversity in the workplace, a meeting agenda, a profile of immigrants in Waterloo Region, and a diskette featuring a powerpoint presentation on diversity.

Kitchener and Waterloo Community Foundation

Donations : stocks.

Information file belonging to the Executive Director (Jane Humphries) containing material relating to gifts of securities. Includes correspondence to the Kitchener and Waterloo Community Foundation, photocopied articles, newspaper clippings, notes on donating personally owned securities, and a bulletin on the Income Tax Act.

Kitchener and Waterloo Community Foundation

Donor gifts.

File consists of financial information for KWCF for 2000-2001. Includes a list of donors with amounts given, as well as financial information for the YMCA/YWCA Endowment Fund.

Kitchener and Waterloo Community Foundation

Donors : operating support (history) (file 1 of 2).

Contains material relating to funds donated by corporations.

Includes information about a "mini campaign" held in 1993 to raise funds "from the corporate sector to offset operating costs of the Foundation." Includes correspondence to and from the Kitchener and Waterloo Community Foundation regarding contributions, form letters, a list of prospect companies for operating support, memoranda, a list of operating fund pledges, notes, a list of Operating Support Sub-Committee members, minutes, operating expenses, and a certificate for a plot at Memory Gardens [estate of S. Mann, misfiled?].

Kitchener and Waterloo Community Foundation

Donors : prospects.

Contains material relating to potential donors. Includes correspondence to and from the Kitchener and Waterloo Community Foundation, donation cards, newspaper clipping, notes, etc.

Kitchener and Waterloo Community Foundation

Electronic Files

Series consists of electronic files relating to or accumulated by Kitchener and Waterloo Community Foundation. Includes Technology Spotlight on Waterloo and The Cleveland Foundation annual report.

Kitchener and Waterloo Community Foundation

Ernst & Young.

Contains material relating to accounting issues, incuding unitization. Includes correspondence to and from the Kitchener and Waterloo Community Foundation, job description for a volunteer accounting position and resumés.

Kitchener and Waterloo Community Foundation

Estate files.

Contains material relating to the endowment of estates to the Kitchener and Waterloo Community Foundation. Includes correspondence, memoranda, annual statements of various estates, and Canada Trust Company copies of the Record of Trust and Estates for various clients.

Kitchener and Waterloo Community Foundation

Estate Planning Council.

Contains material relating to distribution of the KWCF's "Professional Advisor's Kit" to members of the Estate Planning Council, following presentations by the KWCF. Includes correspondence and mailing lists.

Kitchener and Waterloo Community Foundation

Executive Committee.

Contains minutes of and supporting documents for meetings of the Executive Committee. Includes a projected operating income, operating support pledges, and comparative and actual budgets.

Kitchener and Waterloo Community Foundation

Executive Committee.

Contains minutes of and supporting documents for meetings of the Executive Committee. Includes summary of work group activities, memoranda, a report on Grand River trails in Kitchener, a donation and capital assets comparison, donations analysis, suggested Board appointments, and budgets.

Kitchener and Waterloo Community Foundation

Executive Director's Files

Series consists of material relating to the responsibilities of the Executive Director. Includes budgets, accounts, memoranda, Fall Update newsletters, correspondence, subscription forms, information requests, job descriptions, letters of appreciation, promotional material, exhibit material, reports, news releases, lists of award winners, records of donations, committee records, focus group records, fundraising event records, Gala Dinner records, town meeting records, speeches, newspaper clippings, invitations, television and video scripts, and records of the launching luncheon.

Records relating to the Kitchener and Waterloo Community Foundation's relationship with the Canadian Centre for Philanthropy, Centre In The Square, Community Foundations of Canada, Ernst & Young, Estate Planning Council, K-W Symphony Concert, Waterloo Law Association, Waterloo-Wellington Fund Raising Executives, and Leadership Waterloo Region are also included.

Kitchener and Waterloo Community Foundation

Executive Director's Files

Series consists of files created or accumulated by the Executive Director of Kitchener and Waterloo Community Foundation. Includes information on awards, charity information, office files, financial files, business plans, etc.

Kitchener and Waterloo Community Foundation

Executive Director's Files : Board of Directors

Series consists of the Executive Director's material relating to Board of Directors meetings and general Board information. Includes lists of Board and committee members, correspondence, agendas, minutes, memoranda, accounts, donation lists, and general records relating to the organization of non-profit boards of directors. The majority of records between 1988-1997 were distributed by Executive Director Jane Humphries.

Kitchener and Waterloo Community Foundation

Executive Director's Files : Conferences, Seminars, Workshops

Series consists of material relating to conferences, seminars and workshops at which the Executive Director of the Kitchener and Waterloo Community Foundation attended and often presented. Series contains records from events at the Banff Centre for Management, Canadian Association of Gift Planners, Community Foundations of Canada, Council of Foundations, Journeys in Charitable Giving and Social Entrepreneurship presentation sponsored by the Notre Dame Child and Family Institute in St. Agatha.

Includes conference agendas, lists of conference participants and exhibitors, conference proceedings, Jane Humphries' presentation notes and material, handouts, biographies, correspondence, newsletters, and presentation texts.

Kitchener and Waterloo Community Foundation

Fall Update, 1991.

Working file belonging to Jane Humphries. Contains material relating to the Kitchener and Waterloo Community Foundation "Fall Update" newsletter. Includes a copy of the 1991 and 1990 "Fall Update," proofs and draft articles, a copy of the 1990 annual report, notes, suggestions for format and content of the 1991 newsletter, and a letter from the Hamilton Foundation.

Kitchener and Waterloo Community Foundation

Fall Update, 1992.

Working file belonging to Jane Humphries. Contains material relating to the Kitchener and Waterloo Community Foundation "Fall Update" newsletter. Includes copies of the 1991 and 1992 "Fall Update," layout notes, newsletter drafts and proofs, United Way newsletters for 1992, copies of the 1991 annual report, and four snapshots of the Waterloo Concert Band.

Kitchener and Waterloo Community Foundation

Fall Update, 1993.

Working file belonging to Jane Humphries. Contains material relating to the Kitchener and Waterloo Community Foundation "Fall Update" newsletter. Includes a work schedule, canvasser list, canvasser letters by category, names and addresses of potential donors, a copy of the 1993 "Fall Update," proofs for the newsletter, drafts of articles, notes, suggested story ideas, copies of the 1992 "Fall Update," brochures, and a list of operating support pledges.

Kitchener and Waterloo Community Foundation

Fall Update, 1994.

Working file belonging to Jane Humphries. Contains material relating to the Kitchener and Waterloo Community Foundation "Fall Update" newsletter. Includes memoranda, canvasser lists for 1994, work schedule for 1994 "Fall Update," notes, copies of the 1994 "Fall Update," canvasser letters to potential and past donors, newsletter proofs, and draft letters.

Kitchener and Waterloo Community Foundation

Fall Update, 1995 (file 1 of 2).

Working file belonging to Jane Humphries. Contains material relating to production and distribution of the "Fall Update" newsletter. Includes copies of the 1995 "Fall Update," drafts of the newsletter, canvasser letters, proofs and outline of the newsletter, draft articles, correspondence from Kitchener and Waterloo Community Foundation, canvasser lists with addresses of potential and past donors, brochures, community program information, and a work schedule for the 1995 "Fall Update."

Kitchener and Waterloo Community Foundation

Fall Update, 1996 (file 1 of 2).

Working file belonging to Jane Humphries. Contains material relating to the Kitchener and Waterloo Community Foundation "Fall Update" newsletter. Includes copies of the 1995 and 1996 "Fall Update," work schedules for the 1996 and 1997 "Fall Update" and canvasser letters, correspondence to and from the Foundation, proofs of the newsletter, drafts of stories and suggested layout of the newsletter, invitation to the President's Reception, canvasser lists with names and addresses of past and potential donors, and notes.

Kitchener and Waterloo Community Foundation

Fall Update, 1997.

Working file belonging to Jane Humphries. Contains fund-raising "canvasser" form letters in nine donor categories to be mailed with copies of the KWCF "Fall Update" newsletter attached.

Kitchener and Waterloo Community Foundation

Financial Files

Series contains material relating to the management of Kitchener and Waterloo Community Foundation accounts pertaining to estates, Grand River Hospital, Freeport Hospital, St. Mary's Hospital, and United Way. The majority of investments and accounts were held at Canada Trust Company. Includes annual, quarterly and monthly account statements, correspondence, memoranda, investment reports, account summaries, agendas, minutes, policies, and reports.

Kitchener and Waterloo Community Foundation

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