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Archival description
Kitchener and Waterloo Community Foundation fonds. Series
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Incorporation

Series consists of material relating to the incorporation and organization of the Kitchener and Waterloo Community Foundation. Includes originals and photocopies of bills, by-laws and an Order in the Supreme Court of Ontario.

Kitchener and Waterloo Community Foundation

Executive Director's Files

Series consists of material relating to the responsibilities of the Executive Director. Includes budgets, accounts, memoranda, Fall Update newsletters, correspondence, subscription forms, information requests, job descriptions, letters of appreciation, promotional material, exhibit material, reports, news releases, lists of award winners, records of donations, committee records, focus group records, fundraising event records, Gala Dinner records, town meeting records, speeches, newspaper clippings, invitations, television and video scripts, and records of the launching luncheon.

Records relating to the Kitchener and Waterloo Community Foundation's relationship with the Canadian Centre for Philanthropy, Centre In The Square, Community Foundations of Canada, Ernst & Young, Estate Planning Council, K-W Symphony Concert, Waterloo Law Association, Waterloo-Wellington Fund Raising Executives, and Leadership Waterloo Region are also included.

Kitchener and Waterloo Community Foundation

Executive Director's Files : Conferences, Seminars, Workshops

Series consists of material relating to conferences, seminars and workshops at which the Executive Director of the Kitchener and Waterloo Community Foundation attended and often presented. Series contains records from events at the Banff Centre for Management, Canadian Association of Gift Planners, Community Foundations of Canada, Council of Foundations, Journeys in Charitable Giving and Social Entrepreneurship presentation sponsored by the Notre Dame Child and Family Institute in St. Agatha.

Includes conference agendas, lists of conference participants and exhibitors, conference proceedings, Jane Humphries' presentation notes and material, handouts, biographies, correspondence, newsletters, and presentation texts.

Kitchener and Waterloo Community Foundation

Presentations and Speeches

Series consists of speeches and presentations pertaining to the Kitchener and Waterloo Community Foundation. The material was presented to the Foundation as well as other organizations. Series includes originals and photocopies of speeches and presentations, draft remarks, correspondence, ephemera, agendas, a newsletter, overheads and transparencies.

Kitchener and Waterloo Community Foundation

Newsletters

Series consists of the Kitchener and Waterloo Community Foundation's newsletters. The newsletter was published as "Fall Update" between 1985 and 1999. In 2000 the newsletter was renamed "Encounters" and continued to be published annually in the fall.

Kitchener and Waterloo Community Foundation

Promotion, Ephemera

Series consists of material relating to the promotion of the Kitchener and Waterloo Community Foundation. Includes samples of the Foundation's logo, correspondence, a presentation printout, a Community Foundations of Canada 1994 annual report, promotional outline, ephemera, and "Our Millennium" project posters.

Kitchener and Waterloo Community Foundation

Clippings

Series consists of clippings and articles relating to the Kitchener and Waterloo Community Foundation. Includes newspaper clippings, advertisements, a financial statement and budget, articles, correspondence, memoranda, exhibit announcements, photographs, newsletters, brochures, and flyers.

Kitchener and Waterloo Community Foundation

Historical and Topical

Series consists of material collected by Kenneth G. Murray and the Our millennium scrapbook. Includes an agenda, correspondence, notes, brochures, booklets, photographs, newspaper clippings, invitations, announcements, reports and "Our millennium" gift registry.

Kitchener and Waterloo Community Foundation

Photographs

Series consists of photographs relating to the Kitchener and Waterloo Community Foundation. Includes colour and black & white photographs, negatives, mounted slides, unmounted slides, and contact sheets of snapshots and portraits. The photographs include images of Kitchener and Waterloo Community Foundation members, staff, Board of Directors, events, displays, charitable organizations and projects, and grant recipients. Series also includes memoranda, annual reports, notes, agendas, minutes, correspondence, invitations, seating plans, summary of grant applications,

Kitchener and Waterloo Community Foundation

Board of Directors

Series consists of Board of Directors manuals relating to the organization and management of the Kitchener and Waterloo Community Foundation. Includes correspondence, acts, by-laws, minutes, promotional material, policies, investment and grant information and a copy of the certificate of registered charitable status.

Kitchener and Waterloo Community Foundation

Audio-visual

Series consists of material relating to audio-visual presentations prepared by the Kitchener and Waterloo Community Foundation. Includes slides, audio cassettes, audio reels and corresponding scripts. The presentations were prepared to promote the Kitchener and Waterloo Community Foundation.

Kitchener and Waterloo Community Foundation

Sound Recordings

Series consists of audio cassettes for the Kitchener and Waterloo Community Foundation. Includes professional growth cassettes produced by California : Audio Archives International Inc., interviews with Kitchener and Waterloo Community Foundation staff, an excerpt from Jerr Boschee's presentation at the National Leadership Forum, and a radio spot from CKWR FM. The majority of cassettes consist of interviews with past presidents of the Kitchener and Waterloo Community Foundation.

Kitchener and Waterloo Community Foundation

Video Recordings

Series consists of videocassettes relating to the Kitchener and Waterloo Community Foundation. Includes interviews, commercials, dinners, meetings, instructional videos, presentations, a tribute, and a documentary. Several of the videos were produced by Kitchener : Rogers Community 20 and Kitchener : CKCO-TV.

Kitchener and Waterloo Community Foundation

Artifacts

Series consists of a guest book for the Kitchener and Waterloo Community Foundation. The guest book was used to record guests at town meetings and Our Millennium project between 1991 and 1999.

Kitchener and Waterloo Community Foundation

Board of Directors : Minute Books

Series consists of Board of Directors minute books relating to the policies, finances and management of the Kitchener and Waterloo Community Foundation. Series includes minutes and supporting documents including correspondence, reports, proposals, financial information, memoranda, agendas, brochures, and bills.

Kitchener and Waterloo Community Foundation

Committees : Membership

Series consists of material relating to membership on committees and associated organizations of the Kitchener and Waterloo Community Foundation. Includes lists of committee members, Slate of Officers, Board of Directors, volunteers, and media; lists of related organizations, foundations, and charitable funders; and correspondence.

Kitchener and Waterloo Community Foundation

Committees : Minutes

Series consists of material relating to the meetings of the committees of the Kitchener and Waterloo Community Foundation. Includes minutes and supporting documents from meetings of the:

  • Ad Hoc Committee,
  • Advisory Council
  • Asset Development Committee
  • Donor Recognition Task Force
  • Audit Committee
  • Canada Trust Merv Lahn Community Development Fund Committee
  • Communications Committee
  • Executive Committee
  • Fundraising and Public Relations Committee
  • Fundraising Committee
  • Grand River Project Committee
  • Grants Committee
  • International Plowing Match Grants Committee
  • Investment Committee
  • Nominating Committee
  • Operating Committee
  • Operating Endowment Committee
  • Promotion and Public Relations Committee
  • Youth Advisory Council Committee

Series also contains agendas, accounts, donor lists and donation records, memoranda, corresopndence, policies, reports, and grant records.

Kitchener and Waterloo Community Foundation

Financial Files

Series contains material relating to the management of Kitchener and Waterloo Community Foundation accounts pertaining to estates, Grand River Hospital, Freeport Hospital, St. Mary's Hospital, and United Way. The majority of investments and accounts were held at Canada Trust Company. Includes annual, quarterly and monthly account statements, correspondence, memoranda, investment reports, account summaries, agendas, minutes, policies, and reports.

Kitchener and Waterloo Community Foundation

George Cluthé Files

Series consists of material relating to the management of the George Cluthé Foundation. The George Cluthé Foundation, currently a fund managed by KWCF, was founded Oct. 8, 1974 by George Joseph Cluthé. Includes records pertaining to the incorporation of the Foundation and its charitable status, the Foundation's seal, by-laws, lists of directors, lists of members, accounts, minutes, correspondence, donation requests, tax records, bank statements, and receipts.

Kitchener and Waterloo Community Foundation

Executive Director's Files : Board of Directors

Series consists of the Executive Director's material relating to Board of Directors meetings and general Board information. Includes lists of Board and committee members, correspondence, agendas, minutes, memoranda, accounts, donation lists, and general records relating to the organization of non-profit boards of directors. The majority of records between 1988-1997 were distributed by Executive Director Jane Humphries.

Kitchener and Waterloo Community Foundation

Executive Director's Files

Series consists of files created or accumulated by the Executive Director of Kitchener and Waterloo Community Foundation. Includes information on awards, charity information, office files, financial files, business plans, etc.

Kitchener and Waterloo Community Foundation

Presentations and Speeches

Series consists of presentations and speeches given by employees of Kitchener and Waterloo Community Foundation as well as other members of the greater K-W community. Includes speeches by Charles Ormston, Ken Murray, Rosemary Smith, David Graham, Doug Letson and Susan Saunders Bellingham.

Kitchener and Waterloo Community Foundation

Newsletters

Series consists of newsletters published by Kitchener and Waterloo Community Foundation. Includes copies of President's letters, Encounters, and KWCF Update.

Kitchener and Waterloo Community Foundation

Promotion, Ephemera

Series consists of materials relating to the promotion of Kitchener and Waterloo Community Foundation, as well as ephemera. Includes clippings, articles, advertisements, and miscellaneous ephemera.

Kitchener and Waterloo Community Foundation

Historical and Topical

Series consists of historical and topical materials relating to Kitchener and Waterloo Community Foundation. Includes an information package created by Walter Bean, and biographies and interviews with past-presidents of KWCF.

Kitchener and Waterloo Community Foundation

Electronic Files

Series consists of electronic files relating to or accumulated by Kitchener and Waterloo Community Foundation. Includes Technology Spotlight on Waterloo and The Cleveland Foundation annual report.

Kitchener and Waterloo Community Foundation

Photographs

Series consists of photographs showing events and personnel of Kitchener and Waterloo Community Foundation. Includes photographs of the Board of Directors, staff, and events.

Kitchener and Waterloo Community Foundation

Board of Directors

Series consists of materials related to the Board of Directors of the Kitchener and Waterloo Community Foundation and their activities and duties. Includes manuals, handbooks, and member information including appointments and resignations.

Kitchener and Waterloo Community Foundation

Vital Signs

Series consists of the Kitchener and Waterloo Community Foundation publication Vital Signs as well as supplements and updates for the years 2007-2008.

Kitchener and Waterloo Community Foundation

Board of Directors : Minute Books

Series consists of Board of Directors minute books from 2000-2004. Includes minutes and supporting documents including correspondence, publications, committee information, government acts, memorandum, and financial information.

Kitchener and Waterloo Community Foundation

Committees : Minutes

Series consists of minutes and related materials for committees of Kitchener and Waterloo Community Foundation. Committees include: Professional Advisor's, Nominating, Fundraising and Public Relations, Operating, Grants, Youth Advisory, Communications, Asset Development and Marketing. Includes minutes, correspondence, member lists, business plans, terms of reference, press releases, etc.

Kitchener and Waterloo Community Foundation